[1. MINUTES]
[00:00:13]
>> I AM CALLING TO ORDER THE WEDNESDAY, MAY 21, 2025 MEETING OF THE BOARD OF PUBLIC WORKS AND SAFETY. FIRST ON THE AGENDA ARE THE MINUTES FROM THE MAY SEVEN 2025 REGULAR MEETING .
[2. BID OPENINGS, RECOMMENDATIONS, AND AWARDS]
>> MOVE FOR APPROVAL. >> I WILL SECOND.
>> THE FIRST ITEM IS IT OPENINGS, RECOMMENDATIONS AND AWARDS. THE FIRST ONE IS BID AWARD FOR COMMUNITY DRIVE RAISED CROSSINGS. TREND ONE? SECOND MORNING. WE ARE RECOMMENDING THIS FOR THE MOST RESPONSIBLE BIDDER IN THE AMOUNT OF
$307,000. >> ANY QUESTIONS OR A MOTION?
>> I MAKE A MOTION TO APPROVE. >> SECOND. ALL IN FAVOR.
>> AYE. >> MOTION CARRIES. 2 B IS A BIT AWARD FOR WEST MAIN STREET IMPROVEMENT OLD MERIDIAN STREET
TO GUILFORD ROAD . BRAD? >> THE LOWEST RESPONSIBLE BIDDER ON THIS ONE WAS CALUMET AT 200 -- $2,800,000
VOLUME ]. >> A QUESTION OR MOTION?
>> A MOVE TO APPROVE. >> I WILL SECOND. ALL IN FAVOR?
>> AYE. >> MOTION CARRIES. THE NEXT ONE IS A BIT AWARD FOR MICHIGAN ROAD WATER MAIN EXTENSIONS AND
CONNECTIONS, LANE YOUNG . >>> GOOD MORNING. NOW WE ARE GOOD. GOOD MORNING. THIS IS MY FIRST CHANCE TO BE BEFORE YOU SO THANK YOU FOR ALLOWING US TO HAVE A LITTLE TIME. THIS IS A WATER MAIN PROJECT ON MICHIGAN ROAD WITH SEVERAL SEGMENTS. TPI WAS THE LOWEST RESPONSIBLE RESPONSIBLE BIDDER $2,044,880.
WE LOOK AT IT WITH OUR ENGINEERING FIRM AND DO RECOMMEND AWARDING THIS BID. ANY QUESTIONS?
>> ANY QUESTIONS? >> I MAKE A MOTION TO APPROVE.
[3. TABLED ITEMS]
>> THE NEXT IS TABLED ITEMS WHICH IS A REQUEST FOR REVOCATION OF CONSENT TO ENCROACH 41 N. RANGELINE, LOT ONE PARTNERS, TABLED 1106 24 WHICH REMAINS TABLED. 3B ARE BID PROPOSALS AWARD FOR BROOKSHIRE GOLF COURSE BUSINESS PLAN RFP COMING FROM MICHAEL KLITZING, EXECUTIVE DIRECTOR, CEO PARKS AND RECREATION AND WAS TABLED AT OUR LAST MEETING ON MAY SEVEN OF
2025. SERGEI WILL SPEAK TO THIS. >> GOOD MORNING. THIS ITEM NEEDS TO BE LIFTED FROM THE TABLE AND REMOVED FROM THE AGENDA. THERE IS A CORRESPONDING ITEM YOU SEE LATER IN SECTION 4 CONTRACTS SUB ITEM LETTER H A RESOLUTION THAT IF YOU APPROVE IT WILL RATIFY THE AGREEMENT WITH BOTH CONVERGENCE INC. THAT THE PARKS BOARD AWARDED IN THE PAST AND WE USED OPEN GOLF SYSTEM FOR PROCUREMENT PORTAL TO ADVERTISE IT THEY WERE ACTUALLY AUTHORIZED TO AWARDED WHICH THEY DID AT THE MEETING TWO WEEKS AGO.
>> I MAKE A MOTION AND TABLE. >> SO WE WILL LIFTED FROM THE
[4. CONTRACTS]
>> ALL IN FAVOR? >> AYE. MOTION CARRIES.
>> FORMAT CONTRACTS. WE HAVE THE FIRST ONE BPW 05-21-25-02 A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY AUTHORIZING THE EXECUTION AND DELIVERY OF A MASTER EQUIPMENT LEASE PURCHASE AGREEMENT AND SEPARATELY SCHEDULES AND CERTIFICATES OF EXCEPT WITH RESPECT TO THE ACQUISITION, PURCHASE, FINANCING AND LEASING OF THE EQUIPMENT FOR THE PUBLIC BENEFIT . AUTHORIZING THE EXECUTION AND DELIVERY OF THE DOCUMENTS FIRED IN CONNECTION THERE WITH , AND AUTHORIZING THE TAKING OF ALL OTHER ACTIONS NECESSARY TO THE CONSUMMATION OF THE TRANSACTIONS CONTEMPLATED BY THIS RESOLUTION CROSSROADS BANK CARD TOTAL AMOUNT BEING FINANCED IS $491,511. MASTER EQUIPMENT LEASE FOR GENERATOR , ZAC JACKSON, CHIEF FINANCIAL OFFICER. THAT IS THE LONGEST INTRODUCTION I HAVE DONE SO FAR.
>> I WILL MAKE MY REMARKS SHORTER THAN THAT . HELLO I AM IN CONTROL FOR THE CITY. WE HAVE RECENTLY WENT OUT FOR BID FOR A NEW CAPITAL LEASE VENDOR IF YOU WILL SO WE HAVE USED A FEW BANKS
[00:05:01]
OVER THE LAST TWO YEARS AND AFTER PAYING OFF SOME CAPITAL LEASES LAST YEAR, THERE HAS NOW BEEN A PREPAYMENT PENALTY WITH OUR EXISTING BANK AND THE INDIANA BOND THINK RUNS AND EQUIPMENT LEASING PROGRAM AND TO CLARIFY THIS ISN'T A CAR LEASE AFTER YOU HAVE MADE PAYMENTS FOR SO LONG NOW YOU CAN BUY IT OR SOMETHING LIKE THAT. WE OWN IT TYPICALLY AFTER A FIVE-YEAR TERM. BUT THE BOND BANK HAS A PROGRAM WHICH IS THE FUTURE OF EQUIPMENT LEASE PROGRAM AND WE PUT OUR INFORMATION OUT THERE ABOUT THE GENERATOR PROJECT WHICH, AS YOU MENTIONED IS JUST OVER $491,000. THEY CAME BACK AND PUT IT OUT TO 12 DIFFERENT BANKS AND MEET THE BIDDING REQUIREMENTS AND WE HAD INTEREST RATES ABOUT A PERCENT LOWER THAN WHAT WE ARE PAYING NOW WHICH IS ACTUALLY 4% LOWER AS WELL AS NO PREPAYMENT PENALTY SHOULD WE DECIDE TO PAY THIS OFF EARLY. SO REALLY IN MY MIND THIS WILL BE YOUR AUTHORIZING THE PURCHASE HERE AS WELL AS THE NEW MASTER LEASE AGREEMENT AND WITH THAT SAID I AM HAPPY TO ANSWER ANYQUESTIONS. >> DID YOU WANT TO ADD ANYTHING,
SERGEI? >> THAT WAS A VERY GOOD EXPLANATION. SO SAVING MONEY IS THE PURPOSE HERE AND I DID REVIEW THE MASTER LEASE AGREEMENT AND WE'LL BE EXECUTING IT TODAY AROUND 2:00 AND EVERYTHING IS READY FROM OUR
END. >> I SAID IT IS WITH CROSSROADS
BANK, A WARSAW BASED BANK. >> IT MAKES GOOD SENSE.
>> MOVED TO APPROVE. >> I WILL SECOND.
>> MOTION CARRIES. >> THE NEXT ONE IS RESOLUTION BPW 05-21-25-03;, A RESOLUTION ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR INDIANA DEPARTMENT OF TRANSPORTATION LOCAL ROADS AND BRIDGES MATCHING GRANT AGREEMENT. TRAN ONE .
>> THIS IS A MATCHING GRANT 50% AND 50% AND THE TOTAL IS $1,171,158. IT CORRESPONDS WITH THE AWARD IN 2 B THE MAIN STREET PROJECT THAT WILL BE STARTING LATER THIS SUMMER.
>> ANY QUESTIONS ? >> I MAKE A MOTION TO APPROVE.
>> SECOND. >> ALL IN FAVOR? MOTION CARRIES.
>> THE NEXT ONE IS $2,827,000 REQUEST FOR PURCHASE OF GOODS AND SERVICES WITH CALUMET CIVIL CONTRACTORS WEST MAIN STREET
IMPROVEMENT. >> THIS IS THE CONTRACT WITH CALUMET CORRESPONDING WITH THE PROJECT WE ARE LOOKING AT IN 2
>> THE NEXT ONE IS REQUEST FOR PROFESSIONAL SERVICES CROSSROAD ENGINEERS IN THE AMOUNT OF $61,200 COMMUNITY DRIVE RAISED CROSSWALKS ADDITIONAL SERVICES AMENDMENT NUMBER FIVE BRAD?
>> THIS IS FOR THE CONSTRUCTION INSPECTION OF THE PROJECTS
>> I MAKE A MOTION TO APPROVE. >> SECOND
>> MOTION CARRIES. >> THE NEXT ONE IS REQUEST FOR PROFESSIONAL SERVICES IN THE AMOUNT OF 189,100 FIVE DOLLARS 22 MINUS ENG -15 CLAY CENTER ROAD FROM MAINE TO CLAY CENTER ELEMENTARY WITH ADDITIONAL SERVICES AMENDMENT NUMBER ONE.
BRAD PEASE . >> THIS IS FOR THE CONSTRUCTION OF THE CLAY CENTER ROAD PROJECT WHICH WE AWARDED TO HIF CONTRACTORS AND START DATE OF WHEN SCHOOL GETS OUT .
>> I WILL SECOND. >> ALL IN FAVOR?
>> AND LETTER 4 F REQUEST FOR PURCHASE OF GOODS AND SERVICES , RIETH-RILEY CONSTRUCTIONS CO. INC. IN THE AMOUNT OF $307,000.18 MINUS ENG -12 A COMMUNITY DRIVE RAISED
CROSSWALKS, TRAN ONE. >> THIS IS THE CONSTRUCTION CONTRACT THAT CORRESPONDS WITH THE AWARD FROM 2 A.
>> OKAY. ANY QUESTIONS OR A MOTION?
>> MOTION TO APPROVE. >> SECOND.
[00:10:01]
>> MOTION CARRIES. >> 4 G REQUEST FOR LEASE AGREEMENT BETWEEN CITY AND VENDOR, T-MOBILE CENTRAL COMMUNICATION EQUIPMENT SITE LEASE AGREEMENT WITH KEVIN CUSIMANO , DIRECTOR OF INFORMATION AND COMMUNICATION
SERVICES. >> GOOD MORNING. THIS LEASE AGREEMENT IS BETWEEN T-MOBILE AND THE CITY. THIS IS FOR THEM TO PUT EQUIPMENT ON OUR MID TOWN TOWER . THEY PAY FOR THAT SERVICE TO USE THAT AREA AND THEY PAY ABOUT $2700 A MONTH FOR THAT LEASE AND THIS IS INITIALLY A FIVE-YEAR LEASE WITH THE OPPORTUNITY FOR THREE EXTENSIONS OF THAT LEASE FOR FIVE YEARS EACH. SO THEY WILL CONTINUE TO HAVE THEIR EQUIPMENT THERE AND SOME LINES IN THAT BUT THEY WILL EVENTUALLY CHANGE OUT AND EARLIER I THINK LAST YEAR THE BP W APPROVED SOME OF THOSE CHANGES THEY MADE THERE, BUT THEY WILL CONTINUE TO LEASE THAT AT LEAST INITIALLY FOR FIVE YEARS AND HOPEFULLY EXTEND BEYOND THAT AND THEY WILL BE DOING A NUMBER OF EXTENSIONS OF THIS SO WE HAD THEM UP THERE AND THEY HAVE BEEN THERE FOR SOME TIME.
>> MOVED TO APPROVE. >> I WILL SECOND.
>> MOTION CARRIES. >> THE NEXT ONE IS RESOLUTION BP W05 -21-25-01, A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR, GOLF CONVERGENCE, INC. , $32,700, RATIFICATION OF THE CARMEL PARK BOARDS RFP AWARD IN CONTRACT EXECUTION, FROM MICHAEL KLITZING . IS ANYBODY FROM PARKS HERE?
>> GOOD MORNING. THIS IS THE CORRESPONDING NUMBER FROM A TABLED ITEM OF 3E THAT CONTRACT HAS BEEN AWARDED AND THEY HAVE AUTHORITY TO DO SO IN THEIR INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY AND THEM AND THIS IS FOR $32,700 AND WE APOLOGIZE FOR THE CONFUSION EARLIER A FEW WEEKS AGO. AND I WILL SEE IF THERE IS ANYTHING ELSE. AND JUST A CLARIFICATION THAT IT IS AN AGREEMENT WITHIN THE PARKS BOARD THAT A PORTION OF THE CITY AND NONETHELESS THAT.
>> I MAKE A MOTION TO APPROVE. >> SECOND.
>> MOTION CARRIES. >> THE NEXT ONE IS REQUEST FOR PURCHASE OF GOODS AND SERVICES; G & G EQUIPMENT, LLC.; ($106,830.35); GYM EQUIPMENT INSTALLATION; MATT HIGGINBOTHAM,
STREET COMMISSIONER . >> HELLO PROJECT MANAGER FOR THE CITY OF CARMEL AND THIS IS FOR REHABILITATION EQUIPMENT AND THAT GOES ALONG WITH THE SERVICE AGREEMENT WE HAVE.
[5. REQUEST TO USE CITY STREETS/PROPERTY]
>> MOVED TO APPROVE. >> SECOND.
>> MOTION CARRIES. >> SECTION 5 REQUEST TO YOU CITY STREETS AND PROPERTY. ALL DEPARTMENTS HAVE APPROVED THESE EVENTS AND THERE ARE NOT ANY EXCEPTIONS. UNLESS THERE IS SOMEBODY WHO WANTS TO SPEAK FOR OR AGAINST, WE WILL PROBABLY VOTE ON THESE ALTOGETHER . THE MOTION WOULD BE FOR 5A THROUGH
>> MOVED TO APPROVE 5A THROUGH 5G.
[6. OTHER]
>> I WILL SECOND. >> ALL IN FAVOR?
>> SIX IS OTHER, THE FIRST ONE IS REQUEST FOR REPLAT COOL CREEK NORTH LOT 75 RYAN COLE . IS ANYBODY HERE TO SPEAK ON THAT
QUICK --? >> DIRECTOR OF ENGINEERING. THE DEPARTMENTS HAVE REFUSED THESE -- REVIEWED THESE.
LOW VOLUME ] >> WITH REGARDS TO THIS REQUEST IS LOT 75 VACANT OR EMPTY OR SOMETHING ON IT ?
>> I WOULD HAVE TO GET BACK TO THEM THAT I DON'T RECALL ON THIS ONE. I SEE A LOT OF DIFFERENT LOTS.
>> WOULD THERE BE ANYTHING IF WE TABLED THIS? I JUST THINK IT IS FOR THE PUBLIC'S BENEFIT TO HAVE SOMEBODY HERE .
>> I APOLOGIZE FOR THAT . >> I DON'T THINK IT IS YOUR
POSITION TO. >> IF HE HAS THAT I CAN LOOK AT
IT AND TELL YOU. >> MY GUESS WOULD BE IF IT IS A
[00:15:05]
REPLAT AND THERE WAS A HOUSE ON IT AND THEY WERE NEIGHBORS THAT THERE WOULD BE SOME BUT YOU NEVER KNOW.>> THIS IS A NEW BUILDING AND I AM NOT SURE IF THERE IS AN EXISTING AND I DON'T WANT TO TELL YOU WRONG SO GO BACK AND LOOK AT IT. I THINK THIS IS A HOUSE THAT IS GETTING TORN DOWN AND BEING REBUILT, WE CAN TABLE IT AND BRING MORE DETAIL AT THE
NEXT MEETING. >> I WOULD FEEL BETTER IF WE
DID. >> I MOVE THAT WE TABLE SIX
OTHER LETTER A . >> I WILL SECOND.
>> ALL RIGHT. ANY DISCUSSION? ALL IN FAVOR?
>> AYE. >> MOTION CARRIES. THIS HAS BEEN
TABLED. >> 6B IS A REQUEST FOR SECONDARY PLAT FOR MEADOWSTONE COMMUNITY. IT IS WITH JOSH KOONE. ANYTHING
YOU WANT TO SPEAK ON? OKAY. >>> HELLO. I AM HERE IN REPRESENTATION OF THE PROJECT, JOSH KOONE AND WE ARE APPLYING TO HAVE THIS DONE ON THE MEADOWSTONE COMMUNITY
NEIGHBORHOOD IN CARMEL. >> ANY QUESTIONS?
>> MOVED TO APPROVE. >> I WILL SECOND.
>> MOTION CARRIES. >> THE NEXT ONE IS A REQUEST FOR STORM WATER TECHNICAL STANDARDS WAIVER FOR GRAMERCY -KINZER AVENUE AND CITY CENTER DRIVE AND IT IS PATRICK SOWINSKI AND
KIMLEY-HORN. >> WE HAVE REVIEWED THESE WAIVERS AND WITH CONDITIONS MET WE MOVED TO RECOMMEND BOARD
APPROVAL. >> QUESTIONS OR A MOTION?
>> I MAKE A MOTION TO APPROVE. >> SECOND.
>> MOTION CARRIES. SIX D IS A REQUEST FOR SANITARY SEWER EASEMENT AGREEMENT FOR BMF 2 GRAMERCY, LLC.
>> DIRECTOR OF UTILITIES, LANE YOUNG. THIS IS AN EASEMENT THAT ALLOWS US TO BASICALLY TAKE OVER THE SEWER MAINS IN THAT DEVELOPMENT AND THOSE WERE PRIVATE. AND THOSE WERE PRIVATE FOR QUITE A LONG TIME BUT INTERESTING AND UNIQUE IN THIS SENSE THAT WE OWN THE MANHOLES. THE SEWER LINES THAT CONNECTED TO THEM WERE PRIVATE. WE ARE NOW TAKING OVER THE RESPONSIBILITY FOR ALL OF THAT IN THAT EASEMENT AND LISTED THERE .
>> VERY GOOD. QUESTIONS OR A MOTION?
>> MOVED TO APPROVE. >> I WILL SECOND.
>> MOTION CARRIES. >> ITEM 7 . WE HAVE NO ADD-ONS.
SO WE ARE ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.