[00:00:06]
>> I AM CALLING TO ORDER THE WEDNESDAY JUNE 3RD, 2026,
[2. MINUTES ]
MEETING OF THE CARMEL BOARD OF PUBLIC WORKS.FIRST ON OUR AGENDA ARE THE MINUTES FROM THE MAY 20TH, 2026 REGULAR MEETING. MOTION TO APPROVE.
>> MOVE TO APPROVE. >> SECOND.
[3. BID OPENINGS AND AWARDS]
>> BIDS OPENING AND AWARDS. 3 A IS THE BID AWARD FOR CARMEL
FIRE DEPARTMENT VEHICLES. >> GOOD MORNING.
DEPUTY CHIEF FOR FIRE OPERATIONS.
THIS WOULD BE FOR THREE TRAVERSES AND TWO TAHOES FOR REPLACEMENTS AND ASKING FOR KELLY AUTO GROUP WHICH WAS THE MOST RESPONSIVE BID. I WILL TAKE ANY QUESTIONS YOU
ANY QUESTIONS ON OR MOTION? >> MAKE A MOTION TO
>> BENJAMIN. >> JUST TO CLARIFY HERE.
THEY WERE NOT THE LOWEST BUT LOWEST AND MOST RESPONSIBLE BIDDER. WE HAD A LOWER BID AND WAS NOT RESPONSIVE TO WHAT WE REQUESTED. DIFFERENT WHEELS AND DIFFERENT VEHICLE AND TIME FRAMES AT PLAY. SO JUST SO THE RECORD REFLECTS, THIS IS THE LOWEST RESPONSIVE BIDDER ON THE ITEMS.
>> THANK YOU. SO WE HAVE A MOTION TO APPROVE.
3 B, 26-STR-04 RANGE LINE IMPROVEMENTS.
MATT HIGGINBOTHAM. >> FOR THIS BID AWARD, THE CITY OF CARMEL IS RECOMMENDING $1,249,000.
THEY WERE THE MOST RESPONSIBLE AND WE HAVE CROSS ROAD
[4. TABLED ITEMS ]
ENGINEERING APPROVE. >> MOTION TO APPROVE.
MOTION CARRIES. >> FOUR A IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES, PASSPORT LABS INCORPORATED IN $79,694.89. CHIEF DRAKE STERLING CARMEL POLICE DEPARTMENT. THIS WAS TABLED ON MAY 20, 2026.
ALL IN FAVOR. WE ARE FREE TO DISCUSS.
>> GOOD MORNING, THIS WILL BE OUR PARKING SOFTWARE THAT WE HOPE TO USE AS PART OF OUR NEW PARKING ENFORCEMENT PLATFORM.
I THINK THERE WAS QUESTION BEFOREHAND AND I HAVE MYSELF AND ALSO BENJAMIN AVAILABLE FOR ANY QUESTIONS YOU HAVE.
WE WILL START WITH MR. POT POTASKNIK.
>> THANK YOU, WHEN I WAS REVIEWING THIS, I DID FORWARD TO CORPORATE COUNSEL FOR THEIR INTERPRETATION OF MY QUESTIONS.
I WILL READ MY QUESTIONS OFF. THESE WERE THE MOST, WELL, ALMOST ENTIRELY I SAY ALMOST BECAUSE THERE'S ALWAYS THAT ONE LINGERING DOUBT, BUT WHICH I DO HAVE, BUT, ANYWAY.
I WANT TO READ MY CONCERNS INTO THE RECORD.
SO THE PUBLIC CAN GET A GOOD IDEA AS TO WHAT WE'RE ACTUALLY DEALING WITH. MY CONCERNS WERE WHO OWNS DATA COLLECTED THROUGH THE PASSPORT JEN TECH LPR SYSTEM? CITY OF CARMEL OR PASSPORT LABS? TWO IS THE RETENTION DATA FOR RELATED RECORDS. IS PASSPORT PROHIBITED FROM SELLING, MONETIZING OR OTHERWISE COMMERCIALLY UTILIZING DATA GENERATE THROUGH THE CITY'S USE OF THE SYSTEM? IF PASSPORT LABS WERE ACQUIRED, MERGING OR OTHERWISE TRANSFERRED TO ANOTHER ENTITY, WHAT PROTECTIONS EXIST FOR CITY DATA.
FIVE, IS ANY THE DATA STORED OUTSIDE OF THE UNITED STATES? SIX. DOES THE SYSTEM INTEGRATE WITH FLOCK OR ANY OTHER THIRD PARTY LAW ENFORCEMENT DATA SHARING NETWORK? SEARCH, UNDER WHAT CIRCUMSTANCES MAY DATA BE SHARED WITH FEDERAL AGENCIES OR OTHER GOVERNMENTAL ENTITIES? EIGHT, WHAT PROVISIONS EXIST
[00:05:02]
REGARDING DATA DELETION OR RETURN OF CITY DATA UPON TERMINATION OF THE AGREEMENT? NINE, HAS THE OFFICE OF CORPORATE COUNSEL REVIEWED THE AGREEMENT WITH RESPECT TO DATA PRIVACY OWNERSHIP, RETENTION, AND SHARING PROVISIONS THAT ARE THERE AND ARE THERE ANY OTHER CONCERNS IN THOSE AREAS? AGAIN, I WAS NOT RAISING THESE QUESTIONS FOR A POSITION WHETHER I WAS FOR OR AGAINST THE SYSTEM, BUT I THINK THESE ARE QUESTIONS THAT CAME TO MY MIND THAT AROSE AS I READ THE PROPOSAL.SO, CHIEF, EITHER YOU OR BENJAMIN, EITHER CAN OR HOWEVER YOU WANT TO ADDRESS THIS. I HAVE TALKED TO BENJAMIN PRIOR TO THIS MEETING. I FEEL SATISFIED THAT THESE QUESTIONS HAVE BEEN ANSWERED, BUT, THE PUBLIC MAY WANT TO KNOW AND MY OTHER BOARD MEMBERS MAY WANT TO KNOW AS WELL.
>> I JUST WANT TO STATE, WE ARE APPROVING THE CONTRACT? CORRECT. COUNCIL APPROVED THE USE OF THIS
SYSTEM. >> SO, WHAT COUNCIL DID IS THEY APPROVED THE ABILITY FOR THE CLERK TO ASSIGN AN AGENT FOR COLLECTION OF FINES. RIGHT.
BECAUSE THIS IS PARKS GOES UNDER THE ORDINANCE BUREAU, THE STATUTORY CREATURE THAT COUNCIL BROUGHT INTO PLAY IN THE CITY AND DESIGNATED THE CLERK AS THE VIOLATIONS CLERK TO ADMINISTER.
WHAT THAT MEANS IS AVOID COURT. IF YOU GET A PARKING TICKET YOU CAN PAY THE SMALL FINE THAT THE COUNCIL HAS SET AND IF YOU PAY THAT FINE WITHIN THE TIME PERIOD SET BY CITY CODE, THEN IT DOESN'T GO TO COURT AND COURT FEES AND APPEARANCE AND FINES THAT CAN ESCALATE. IT'S AN ADMINISTRATIVE BENEFIT TO HELP WITH COMPLIANCE, AND ENFORCEMENT.
SO, IN ORDER FOR OTHERWISE THE CLERK WOULD BE COLLECTING ALL THESE FEES MANUALLY, DEPOSIT AND IN ORDER FOR THE FEES TO BE COLLECTED BY ANYONE ELSE OTHER THAN THE CLERK, IT NEEDED TO BE DONE BY LEGISLATION. THE CLERK CAN DESIGNATE AN AGENT. IN THIS INSTANCE, THE CLERK WOULD DESIGNATE PASSPORT IF THEY ARE THE ENTITY THAT ENDS UP WITH THE CONTRACT TO PROCESS ENFORCEMENT FOR AND COLLECTION
OF FINES FOR PARKING. >> OKAY.
>> SO THIS IS THE MAIN MEAT AND POTATOES IN THE CONTRACT BECAUSE THAT'S WHERE THE AGREEMENT TAKES PLACE TO ALLOW THEM TO BE ABLE TO MOVE FORWARD AND THEN THE CLERK CAN DESIGNATE AS
DO YOU WANT TO START WITH MR. POTASNIK'S QUESTION.
>> I WILL PROVIDE A BROAD OVERVIEW, WE HAVE EXTENSIVE DATA LANGUAGE THAT IS INCLUDED. PASSPORT HAS THEIRON DATA PROTECTION LANGUAGE THAT IS TO BE VERY CLEAR, THE CITY OWNS THE DATA. THIS IS VERY LIMITED DATA AS WELL. I MEAN, THIS IS LICENSE PLATE INFORMATION ON CITY STREETS AND CITY PROPERTY.
BUT, THE CITY OWNS DATA. AND THAT DATA IS LIMITED ONLY FOR THE PURPOSE OF ASSISTING THE CARMEL POLICE DEPARTMENT WITH ENFORCEMENT. THAT'S THE LIMITED PURPOSE OF THE DATA. IT CANNOT BE USED FOR A COMMERCIAL PURPOSE. IT CANNOT BE SHARED FOR ANY OTHER PURPOSE OTHER THAN FOR THE ENFORCEMENT OF PARKING FOR THE CARMEL POLICE DEPARTMENT. UNLESS REQUIRED BY LAW.
BUT OTHERWISE, IT IS HEAVILY PROTECTED INFORMATION AND DATA AND HEAVILY SECURE SYSTEM. THE RETENTION OF THIS WE, THE LANGUAGE WITHIN THE CONTRACT, PASSPORT HAS THEIR OWN RETENTION SCHEDULES. WE INCLUDED CLEAR LANGUAGE IN THE CONTRACT THAT HAS THIS DATA TO BE DELETED WITHIN 60 DAYS AT THE TERMINATION OF THE AGREEMENT OR IT HAS TO BE DONE MANUALLY WITHIN 180 DAYS AND THAT LANGUAGE IS THERE FOR YOUR REVIEW. THERE ARE NO CONCERNS THAT I HAVE IN RELATION TO THIS AGREEMENT.
WE HAVE LANGUAGE IN THERE THAT INDEMNIFIES.
WE HAVE LANGUAGE IN THERE THAT LIMITS.
WE HAVE LANGUAGE IN THERE THAT CONTROLS.
SO, THE RISK IS VERY MINIMAL TO THE CITY.
[00:10:06]
REGARDING TRYING TO REMEMBER ALL YOUR QUESTIONS.SORRY. >> IF THERE'S ONE THAT I HAVE MISSED, I HAVE NOT ADDRESSED, THEY WILL RESPOND TO SUBPOENAS AND REQUIREMENTS OF LAW AS THEY WILL WITH ANY REQUEST WITH REGARDS TO DATA SHARING WITH FEDERAL OR OTHER LAW ENFORCEMENT ENTITIES. THE POLICE DEPARTMENT WILL FOLLOW ITS GENERAL ORDERS AND ITS POLICIES RELATED TO THAT AS
WELL. >> I THINK FOR THE MOST PART YOU ANSWERED ALL THE QUESTIONS I HAD.
MY STRONG CONCERN WAS THAT THE DATA WOULD BE SOLD FOR COMMERCIAL PURPOSES. DATA ON CARMEL RESIDENTS WOULD
IT'S OUR DATA AND CANNOT BE USED FOR THAT PURPOSE.
YOU ASKED A QUESTION REGARDING ACQUISITION.
WHEN IF THAT OCCURS, WE HAVE ACQUISITION LANGUAGE WITHIN CLAUSE WITHIN OUR CONTRACT THAT SAYS IT REQUIRES BEFORE THE DATA IS TRANSFERRED IT REQUIRES APPROVAL BY THE CITY.
SO WE HAVE THAT SECURITY AS WELL.
JUST SO TO THE EXTENT THERE ARE ANY CONCERNS OUT THERE IN THE PUBLIC RELATED TO THIS, PASSPORT IS THE PREMIERE SOFTWARE PROVIDER FOR THIS LEVEL OF SERVICE.
OVER 800 MUNICIPALITIES IN RELATION TO PARKING ENFORCEMENT.
I BELIEVE A COUPLE ALREADY WITHIN OUR OWN COUNTY.
AND SO, THEY ARE HEAVILY INVESTED IN DATA PROTECTION AS WE EXPECT THEM TO BE AND WE HAVE HEALTHY LANGUAGE IN THERE THAT OFFERS BROAD PROTECTION FOR LIMITED DATA.
IT'S A LIMITED SUBSET OF DATA WHEN IT COMES FOR LICENSE PLATE.
THE CONCERNS SHOULD BE MINIMAL AND WE HAVE DONE OUR BEST TO BE ABLE TO RECOGNIZE THEM TO ADDRESS THEM IN THIS CONTRACT.
>> THANK YOU. >> SO, BENJAMIN, THIS SYSTEM CAN BE USED ON ALL CITY PROPERTY ROADS AND PARKING GARAGES? I KNOW THIS HAS BEEN AN ISSUE FOR YEARS GOING BACK TO WHEN I WAS ON COUNCIL, PEOPLE PARKING LONG-TERM IN CITY GARAGES STORING CARS THERE, AND I THINK THE GENERAL FEELING, THERE ARE MORE THAT COULD BE DONE SOPHIA SQUARE GARAGES.
THE PRIMARY ONE. >> MY UNDERSTANDING IT CAN BE APPLIED WHEREVER WE WANT IT TO BE APPLIED.
THE WAY IT'S SET UP WITH THE EQUIPMENT, IT WOULD HAVE TO BE ACCESSIBLE FOR THE CAMERAS TO CAPTURE THE LICENSE PLATE AND SO FORTH. I THINK THEY WILL BE A ROLL OUT PROCESS IN CERTAIN LOCATIONS AND BEYOND.
BUT I WILL LET THE CHIEF SPEAK TO THAT.
>> YEAH, CERTAINLY SHARE YOUR CONCERN FOR THE PARKING GARAGES, WE WERE JUST TALKING ABOUT THAT LAST WEEK.
WITHIN THE SCOPE OF THE WORK, WE WILL MAP THE SPOTS IN THE CITY WE PLAN TO ADDRESS. I DON'T KNOW IF THE PARKING GARAGES HAVE BEEN IN THE MAPPING.
WE CAN HAVE CONVERSATION ABOUT THE GARAGES AS WELL.
>> VERY GOOD. ANY OTHER QUESTIONS?
>> GOOD MORNING, COUNCIL, I WANT TO GIVE YOU A LITTLE BACKGROUND HOW ALL OF OUR AGREEMENTS WITH THE SOFTWARE COMPONENT COME INTO PLAY. WE WORK VERY CLOSELY WITH THE IT DEPARTMENT. IN FACT WE HAVE EVERY OTHER WEEK WE HAVE A STANDING MEETING TO ADDRESS I T-RELATED ISSUES AND ONE OF BIGGEST CONCERNS OVER THE LAST COUPLE YEARS LONGER HAS BEEN CYBERSECURITY DATA PROTECTION AND DATA SHARING, SO WE HAVE DEVELOPED AT THIS POINT PROBABLY ABOUT THREE YEARS AGO PERHAPS AN ADDENDUM THAT COVERS A LOT OF ISSUES THAT BENJAMIN ADDRESSED AND YOU WERE CONCERNED ABOUT.
EVERY TIME THERE'S A CONTRACT OR AGREEMENT THAT HAS AN IT SOFTWARE INSTALLATION, ANY SORT OF INTEGRATION WITH OUR SYSTEM OR DATA SHARING, IT GOES THROUGH I T REVIEW FIRST.
SO IT'S NOT ONLY US LAWYERS LOOKING AT THE LANGUAGE PORTION OF IT, IT'S ALL OUR IT DEPARTMENT LOOKING AT ACTUAL OPERATIONAL PORTION HOW IT WORKS.
THIS WAS NOT AN EXCEPTION. I JUST CONFIRMED WITH STAFF.
SO, IT'S, THAT IS SUCH AN IMPORTANT PORTION OF CONTRACTING NOWADAYS THAT WE HAVE DEVELOPED THAT LANGUAGE PRECISELY FOR
[00:15:02]
THOSE CONCERNS THAT ARISE NOT ONLY ON IN FRONT OF THIS BOARD AND COUNCIL AND JUST FROM OUR PERSPECTIVE AS WELL.ANY OTHER QUESTIONS OR A MOTION? >> MOVE TO APPROVE.
[5. CONTRACTS ]
>> THANK YOU SO MUCH. 5 CONTRACTS, 5 A IS A REQUEST FOR PURCHASE OF GOODS AND SERVICES BRAFKY PRODUCTS LLC IN THE AMOUNT OF $90,000. 24-CFD STATION 231 PROP HOUSE.
BRAD PEASE DIRECTOR OF ENGINEERING.
>> BRAD. >> GOOD MORNING BOARD, THIS IS A PROP HOUSE FOR THE FIRE DEPARTMENT.
IT'S HERE INSERTED UNDER MY NAME BECAUSE IT COMES OUT OF THE
INFRASTRUCTURE BOND. >> QUESTIONS OR MOTION.
>> MAKE A MOVE TO APPROVE. >> SECOND.
MOTION CARRIES. 5 B IS A REQUEST FOR PURCHASE OF GOODS AND SERVICESES INDOT LPA PROJECT COORDINATION CONTRACT CARMEL ALONG 116TH STREET BETWEEN HOOVER ROAD AND SPRING MILL ROAD FOR A PEDESTRIAN BRIDGE
>> THIS IS OUR STANDARD CONTRACT WITH N DOT.
I DON'T GET TO BRING OUT THIS CHECK TODAY.
I HAVE A CHANCE TO BRING IT OUT. THAT'S GREAT.
THIS IS A STANDARD AGREEMENT FOR US TO WORK WITH INDOT AND RECEIVE THE FUNDS ON THE WEST SIDE OF TOWN.
>> VERY GOOD. QUESTIONS OR MOTION.
>> MOVE TO APPROVE. >> SECOND.
>> MOTION CARRIES. 5 C, REQUEST FOR PROFESSIONAL SERVICES REATH RILEY CONSTRUCTION, $0, 20-ENG-04 ROAD IMPROVEMENTS COLLEGE AVENUE BETWEEN 96TH AND 106TH STREET.
>> THIS IS A $0 CHANGE ORDER. O JUST CHANGES THE COMPLETION DATES OR OUR LIQUIDATED AND PENALTIES WILL KICK IN IF IT'S
NOT COMPLETE. >> QUESTIONS OR MOTION.
>> MOVE TO APPROVE. >> SECOND.
MOTION CARRIES. 5 D, REQUEST FOR PURCHASE OF GOODS AND SERVICES, COMMUNITY CONTAINER SOLUTIONS LLC, IN THE AMOUNT OF $23,596.16, 24-CFD-02-CFD.
TRAINING FACILITY CO NUMBER ONE. >> BRAD.
>> THIS IS ANOTHER FIRE DEPARTMENT PROJECT IT'S ACTUALLY A DEDUCTION. THEY MADE A DESIGN CHANGE THAT
SIGNED A LITTLE OVER $23,000. >> VERY GOOD.
>> I LIKE SEEING THAT MOTION. >> MOVE TO APPROVE.
>> 5 E IS REQUEST FOR ADDENDUM TO MASTER SERVICES AGREEMENT CIVIC PLUS LLC IN THE AMOUNT OF ONE THREE THOUSAND EIGHT HUNDRED
FOUR THOUSAND $0.74. >> SETH CUISMANO.
>> THIS IS THE RENEWAL OF THE CONTRACT THAT WE PUT IN PLACE LAST YEAR FOR THE NEW WEST CITY WEBSITE 311 AND MEETING AGENDA SYSTEM. THIS IS JUST THE RENEWAL.
>> ALL RIGHT. ANY QUESTIONS OR MOTION.
>> MAKE A MOTION TO APPROVE. >> SECOND.
>> MOTION CARRIES. THANK YOU SETH.
5 F IS A REQUEST FOR PROFESSIONAL SERVICES FOR STRUCTURE POINT IN THE AMOUNT OF $122,550 CARMEL DRIVE KEYSTONE
DESIGN. >> THIS CONTRACT IS FOR AMERICAN STRUCTURE POINT TO DO TWO DESIGNS FOR REPAIR OF TWO BRIDGES. 1 AT CARMEL DRIVE OVER KEYSTONE AND THE OTHER AT TOWN ROAD OVER SPRING MILL RUN.
>> ALL RIGHT. ANY QUESTIONS OR MOTION.
>> MOVE TO,A PROVE. >> I WILL SECOND.
[6. REQUEST TO USE CITY STREETS/PROPERTY ]
MOTION CARRIES. THANK YOU.SIX, REQUEST TO USE CITY STREETS AND PROPERTY.
6 A IS A REQUEST TO USE CARTER GREEN AND USE CITY STREETS SPECIAL REQUEST TO USE ELECTRICITY FOR ANNUAL JUNETEENTH FESTIVAL, JUNE 19, 2026, 2:00 P.M. TO 10:00 P.M.
IS ANYBODY HERE TO SPEAK UP ABOUT THIS?
>> SO THE BOARD HAS GONE ON RECORD STICKING TO OUR 60 DAY
[00:20:01]
REQUIREMENT FOR EVENTS. SO THAT WE CAN WORK WITH CITY DEPARTMENTS AND STAFF TO PROPERLY MAKE SURE THAT THESE EVENTS ARE SUCCESSFUL. THIS CAME IN, THE APPLICATION WAS MADE MAY 21ST. LAST SEPTEMBER THE CITY E-MAILED THE ORGANIZERS ABOUT APPLYING FOR THE EVENT FOR THIS YEAR.THEY WERE INFORMED OF DEADLINES AND INFORMED AGAIN IN APRIL.
I FEEL STRONGLY WE NEED TO STICK WITH THESE DEADLINES.
SO, I WOULD LIKE TO HEAR EITHER FROM OTHER MEMBERS OR --
>> I AGREE AND RECALL BRINGING THIS UP COUPLE OR THREE MEETINGS AGO ABOUT HAVING TO STICK TO MAKING AN ISSUE OF THIS TIMELY MATTER WITH REGARDS TO GETTING ON THE AGENDA.
>> I ALSO AGREE AND ESPECIALLY IF THE ORGANIZATION HAS BEEN, WE REACHED OUT TO THEM AND TOLD THEM AHEAD OF THE DATE THEY WERE GIVEN THE OPPORTUNITY TO APPLY. IT TAKES A LOT OF RESOURCES TO PUT THESE EVENTS ON. IT'S IMPORTANT WE GIVE DEPARTMENTS TIME TO PLAN AND GET READY.
WHETHER POLICE, FIRE AND STREETS.
SO WOULD ANYONE LIKE TO MAKE A MOTION TO DENY THE APPLICATION?
>> I MOVE TO DENY THE APPLICATION.
>> I WILL SECOND. >> ALL IN FAVOR.
6 B IS A REQUEST TO USE CARTEDER GREEN AND USE CLOSE STREETS FOR THE CARMEL MARATHON APRIL 16, 2027, THROUGH APRIL 17, 2027.
8:00 A.M. TO 6:00 P.M. JAY DRUBA FULL CIRCLE EVENTS.
ANYBODY HERE TO SPEAK ABOUT IT? >> MOTION TO APPROVE.
6 C, REQUEST TO USE MIDTOWN PLAZA AND USE CLOSE CITY STREETS. SPECIAL REQUEST TO USE ELECTRICITY FOR THE DIADE LA FAMILIA, SEPTEMBER 12, 2026, 8:00 A.M. TO 8:00 P.M., J ANTONIO CHAPITAL GONZALEZ, WOULD YOU LIKE TO SPEAK ABOUT IT? PLEASE STATE YOUR NAME AND HOW YOU'RE INVOLVED WITH THE ORGANIZATION.
>> MY NAME IS JOSE GONZALEZ. I AM PRESIDENT OF THE ORGANIZATION WHICH WE'RE GOING TO BE IN CHARGE TO PUT TOGETHER THE ACTIVITIES FOR THAT EVENING. IT WILL BE OUR FIRST TIME WORKING WITH THE DEPARTMENT AND I'M HAPPY TO RESPOND TO YOUR
QUESTIONS.P>> THERE WAS A NOTE. >> YEAH.
ONE QUESTION, YOU EXPECT A CROWD OF ABOUT 2000 WHICH IS GREAT.
HAVE YOU THOUGHT ABOUT MAYBE MOVING IT TO A DIFFERENT LOCATION LIKE CARTER GREEN VERSUS MIDTOWN.
MIDTOWN IS NOT A BIG AREA FOR THAT SIZE OF CROWD.
JAI THINK THE NUMBER WAS REALLY AMBITIOUS.
BASED ON THE EXPECTATIONS OF THE LAST YEAR, I DON'T THINK WE WILL BE THAT BIG, BUT I THINK THEY WANT TO IMPROVE MORE PEOPLE WILL COME. PART OF THE ACTIVITIES WILL BE THE SIMULTANEOUS SO PEOPLE WILL CIRCULATE FAST AND THAT'S THE PLAN SO FAR. AND THE MIDTOWN PLAZA PROVIDES ALL THE ELEMENTS LIKE THE SCREEN, THE SOUND SYSTEM.
AND THE AC ACCESS. WE BELIEVE WILL BE SUFFICIENT AS LAST YEAR. WE ARE OPEN TO MOVE TO ANY OTHER LOCATION ACCORDING TO LOGISTICS AND SAFETY.
BUT SO FAR I THINK THAT'S OUR BEST.
>> ANOTHER ONE ON THE -- >> WELL, SERGEI, SO, AND NO ONE FROM POLICE IS STILL HERE. IS THERE ANYBODY IN THE HALL? PERHAPS NO. BECAUSE I WOULD LIKE TO HEAR FROM THEM BECAUSE THIS IS A CONCERN WITH EVENTS.
>> YEAH. I THINK THAT'S BEEN A CONCERN A COUPLE TIMES FOR EVENTS BIGGER EVENTS HAPPENING AT MIDTOWN PLAZA. IN THE PAST YOU APPROVED IT SUBJECT TO HAVING RECEIVING AN APPROVAL FROM ENGINEERING
[00:25:04]
DEPARTMENT AND POLICE DEPARTMENT.AS FAR AS ANY REQUIRED CLOSURE OF STREETS AND/OR REROUTING TRAFFIC. AS WELL, WE HAVE DONE IN THE PAST A COUPLE TIMES SUCCESSFULLY.
SO THAT'S WOULD BE MY RECOMMENDATION IF YOU WERE TO
MAKE IT CONDITIONAL ON RECEIVING ADDITIONAL APPROVALS FROM POLICE AND FIRE DEPARTMENT AS WELL AS ENGINEERING FOR REROUTING.
>> WE'RE PUTTING CHIEF ON THE SPOT.
I KNOW YOU DIDN'T PREPARE FOR THIS.
>> IT MIGHT BE MORE OF A LIEUTENANT RUSH QUESTION.
>> WHAT QUESTION CAN I TRY TO ANSWER?
>> SO YOUR DEPARTMENT WANTED AN ALTERNATIVE LOCATION FOR THE DIADELA FAMILIA EVENT DUE TO CROWD SIZE.
I DIDN'T KNOW IF YOU WANTED TO SPEAK ABOUT THAT.
WE COULD TABLE IT OR APPROVE IT AS SERGEI EXPLAINED CONDITIONAL TO WORKING WITH CPD, CFD. JOEL, DID YOU WANT TO SPEAK
JOEL AND TODD RUSH HAVE DONE A REALLY GOOD JOB OF IDENTIFYING OUR PUBLIC SPACES WHERE WE HAVE EVENTS AND PUTTING THRESHOLDS ON THEM. WE DON'T NEED TO HAVE 10,000 PEOPLE IN MIDTOWN. IF IT MEETS THAT THRESHOLD, WE DO GENERALLY MAKE A RECOMMEND IT BE MOVED TO A ALTERNATIVE
LOCATION >> I'M NOT AWARE OF THE RECOMMENDATION. IF YOU'RE OKAY, WE CAN TAKE A LOOK AND GET THOSE SPECIFICS AND TABLE IT IF THAT DOESN'T CREATE
TOO MANY ISSUES. >> ARE YOU OKAY WITH THAT?
>> IT'S A SATURDAY IN SEPTEMBER TOO.
>> YEAH. SO, I THINK THAT'S PROBABLY FOR THE BEST TO TABLE IT. SO I'LL TAKE A MOTION TO TABLE
THIS. >> I MAKE A MOTION TO TABLE.
WE WILL CONTINUE TO WORK ON IT AND DISCUSS IT AT OUR NEXT, IF WE GET IT ALL FIGURED OUT BY OUR NEXT MEETING, THAT WOULD BE GREAT. THANK YOU.
>> 6 D, REQUEST TO USE CARTER GREEN SPECIAL REQUEST TO USE ELECTRICITY AND JAMES BUILDING RESTROOMS FOR THE DIWALI MEDIA DAY, OCTOBER 9, 2026, 5:00 P.M. TO 10:30 P.M.
COMING FROM ANITA JOSHI. A CONCERN WITH THIS EVENT THERE ARE THREE EVENTS GOING ON AT THE PERFORMING ARTS VENUES, THE STUDIO THEATER, TARKINGTON AND PALLADIUM.
THEY ARE CONCERNED WITH PUTTING HERE.
I THINK WE SHOULD PROBABLY TABLE THIS AND THEN DISCUSS WITH THE COMMITTEE ON PERHAPS AN ALTERNATE LOCATION.
MOTION CARRIES. AND 6 E THROUGH G, ALL DEPARTMENTS SIGNED OFF ON THOSE EVENTS.
THERE AREN'T CONCERNS. IF THERE ARE QUESTIONS FROM THE BOARD, I WILL TAKE THEM OR MOTION TO APPROVE 6 E THROUGH G.
[7. OTHER ]
7, OTHER, 7 A REQUEST FOR DORA DESIGNATION MATADOR, CHRIS EVANS SANGIO III, LLC. SERGEI.
>> YES, THIS IS JUST OUR USUAL REQUEST FOR MATADOR, LOCATED ON MAIN STREET. THEY WANTED TO PARTICIPATE IN DORA. IF YOU FIND THEY MEET THE CRITERIA OF DORA APPLICATION IN THIS CASE THEY DID MEET, YOU DON'T HAVE DISCRETION TO DENY IT.
IF THEY DON'T MEET YOU DO. BUT AND THIS, WE DID REVIEW IT, MACK REVIEWED IT AS WELL. WE DON'T HAVE CONCERNS WITH
ANY QUESTIONS OR MOTION? MOVE TO APPROVE.
AND THEN 7 B THROUGH I, HAVE ALL BEEN APPROVED BY ENGINEERING AND LET'S SEE, 7 I IS LEANING ON DIRECTOR OF UTILITIES.
ANY QUESTIONS FOR 7 B THROUGH I? OR MOTION.
>> BRAD, DID YOU WANT TO SPEAK? >> NOPE, JUST GOING TO REVIEW
[00:30:03]
WE CONFIRMED THEM ALL. AND RECOMMEND APPROVAL.>> I MAKE A MOTION TO APPROVE. 7 B THROUGH I.
[9. PUBLIC HEARING ]
ALL RIGHT. AND WE ARE JUST GOING TO MOVE THINGS AROUND. WE WILL START WITH THE PUBLIC HEARING FIRST. 8A IS PUBLIC HEARING TO AWARD A PUBLIC-PRIVATE AGREEMENT FOR THE DEVELOPMENT, CONSTRUCTION, OPERATION AND TRANSFER OF THE MERCHANTS SQUARE AREA ROAD AND
UTILITY IMPROVEMENTS. >> THIS IS AN UNCOMMON HEARING.
THIS IS A PUBLIC HEARING THAT IS REQUIRED BY INDIANA CODE 5-23 THAT AUTHORIZES MUNICIPALITIES AND MUNICIPAL UNITS TO ENTER INTO BUILDING OPERATE TRANSFER AGREEMENTS.
WHICH ARE ESSENTIALLY A PRIVATE-PUBLIC PARTNERSHIP TIME OF AGREEMENTS BUT I ALTERNATIVE TO TRADITIONAL BIDDING PROCESS.
WE USUALLY UTILIZED IN VERTICAL CONSTRUCTION SO BUILDINGS, STADIUMS ARE BACKGROUNDS AND THIS KIND OF THING.
RECENTLY HAVE BEEN UTILIZED IN MORE COMPLEX PROJECTS WHERE MULTIPLE DEPARTMENTS ARE INVOLVED, WHERE MULTIPLE DIFFERENT TYPES OF CONSTRUCTION ARE INVOLVED.
THERE HAVE BEEN A COUPLE ONES IN STATE.
THIS IS ONE OF A FEW ONES. WE ARE FAMILIAR WITH BOTS.
OUR COUNCIL AUTHORIZED US TO ENTER INTO THIS ONLY IN 2021.
IT'S A FAIRLY NEW CONCEPT IN INDIANA AND CARMEL AS WELL.
THE BIGGEST EXAMPLE WAS THE POLICE HEADQUARTERS.
THAT WAS A BOT AGREEMENT APPROVED BY THIS BOARD.
SO THIS ONE IS SIMILAR TO THAT EXCEPT FOR IT IS NOT A BUILDING.
IT IS INFRASTRUCTURE IMPROVEMENTS THAT DIRECTOR PEASE AND DIRECTOR YOUNG WILL COVER IN A SECOND.
BUT, FROM A LEGAL PERSPECTIVE, THE CITY ISSUED REQUESTS FOR PROPOSALS AND QUALIFICATIONS. YOU ISSUED IT AT THAT POINT A COUPLE MONTHS AGO. WE HAVE RECEIVED PROPOSALS FROM SEVERAL ENTITIES AND THE UTILITIES AND ENGINEERING DIRECTOR WILL BE RECOMMENDING AN AWARD OF CONTRACT.
THE PUBLIC HEARING IS A REQUIREMENT STATUTORY REQUIREMENT OF THE BOT STATUTE. I WILL BE HAPPY TO ANSWER LEGAL QUESTIONS AND THEN THE DIRECTORS FROM UTILITIES AND ENGINEERING DEPARTMENT WILL PRESENT THE PROJECT.
>> ALL RIGHT. ANY QUESTIONS BEFORE I OPEN THE PUBLIC HEARING? BRAD, DID YOU WANT TO SPEAK?
>> I'M SORRY. >> WE HAVE TO MAKE A RECOMMENDATION FOR THE AWARD BEFORE YOU VOTE ON IT.
I WAS GOING TO LAY OUT WHAT THE PROJECT IS.
YOU CAN SEE IT HERE. YOU HAVE IT IN FRONT OF YOU.
THERE'S TWO TRANSPORTATION PROJECTS.
AND THEN DIRECTOR YOUNG HAS A PRETTY SIGNIFICANT UTILITY UPGRADE PROJECT AS WELL. IT'S THE 116TH AND AAA ROUNDABOUT WHICH SHOWED UP ON ONE OF OUR INFRASTRUCTURE BONDS AS EARLY AS 2016. WE HAVE BEEN TRYING TO BUILD THIS ROUNDABOUT FOR CLOSE TO A DECADE AT THIS POINT.
WE WORKED THROUGH A LOT OF UTILITIES AND PROBABLY FORTUITOUS IT LOOK THIS LONG. THEY ARE ALL ON THE TABLE TO GO AND DIRECTOR YOUNG'S PROJECT. BECAUSE OF THE WORK IN THE AREA, WE FEEL THE BOT METHOD IS GOING TO REALLY SERVE THE CITIZENS OF CARMEL BECAUSE OF THE COMPLEXITY.
WE'RE REALLY EXCITED ABOUT IT. IF YOU HAVE QUESTIONS ABOUT THE
SANITARY PIECE. >> WAYNE, DID YOU WANT TO SAY
ANYTHING? >> OTHER THAN JUST WITH EVERYTHING THAT'S HAPPENING, IT'S SUCH A DENSE AREA.
THE PROJECT THAT WE HAVE, WE HAVE A COUPLE DIFFERENT PROJECTS. ON THE SOUTH IF YOU FOLLOW MY IF ANY HERE, HERE'S MEDICAL DRIVE. AND COMING DOWN AND AROUND.
WE HAVE GOT A 12-INCH SEWER THAT HAS REALLY REACHED ITS CAPACITY AS WELL AS AGE. THERE'S NEED TO REPLACE IT.
WE'RE GOING TO UPSIZE FROM 12 INCH TO 18 INCH.
THAT'S A SIGNIFICANT UPSIZE OF A MAIN.
THAT'S PRETTY DEEP IN THE GROUND.
IT'S RIGHT UNDER THAT ROAD THERE SO FOR US, THERE WAS GOING TO BE QUITE A BIT OF COORDINATION THAT NEEDED TO HAPPEN.
THIS IS A UNIQUE PROJECT. WE DON'T HAVE A LOT THAT ARE SUPER DEEP LIKE THIS. WHEN THEY ARE DEEP, THERE'S A LOT OF POTENTIAL THINGS THAT CAN HAPPEN ONCE YOU GET IN GROUND.
ESPECIALLY WHEN IT'S VERY DENSELY PACKED AND COMMERCIAL.
[00:35:03]
SO, THIS REALLY HELPED US SAY WE WANT TO PICK A PARTNER THAT WE KNOW CAN DO THIS WORK AND WE HAVE SOME CONTROL OVER THAT VERSUS YOUR TYPICAL DESIGN BID BUILD WHERE GENERALLY LOW BID WINS AND THEN IT GETS CHANGED ORDERED TO DEATH WHEN IT'S A PROJECT AS COMPLEX AS THIS. IT MAKES SENSE TO JUMP IN.WHEN THEY WERE DOING ROAD WORK, WE GET IT DONE UNDER ONE CONTRACTOR. CONTROL THE ELEMENTS TO CONSTRUCTION SO WE RECOMMEND THIS IS THE BEST WAY TO DO IT.
>> OKAY. >> I WILL JUST FOLLOW UP WITH THE OTHER ADVANTAGES WE THINK, OBVIOUSLY AND EFFICIENCIES IN COST WE'RE HOPEFUL FOR BUT REALLY SCHEDULE.
IF WE HAD TO SEPARATE THESE AND HAVE SEPARATE CONTRACTS IN THE SAME AREA VERSUS ALTOGETHER. ABOUT 18 MONTHS.
END OF NEXT YEAR, ALL THIS WORK WILL HOPEFULLY BE DONE AND THE CARMEL CAN REAP THE REWARDS. DIRECTOR YOUNG AND I REVIEWED THE PROPOSALS AND WORKED TOGETHER ON THIS.
WE RECOMMEND AVENUE AS THE TEAM FOR THE BOT.
>> IF I COULD ADD ONE OTHER THING.
THE CONTRACTOR GETS BOARD EARLY WITH US.
THE DESIGN IS FINISHED SO THEY CAN START SPEAKING INTO CONSTRUCTABILITY AND DIFFERENT WAYS TO MAYBE DO SOMETHING THAT WILL HOPEFULLY RESULT IN COST SAVINGS THAT WOULD HAVE NOT BEEN HAD THE FULL DESIGN HAPPENED THEY GO BID ON IT AND NOW WE'VE GOT ALL THESE CHANGE ORDERS. IT'S ANOTHER ADVANTAGE.
>> JUST FOR THE RECORD. NOT TO BE OVERLY LEGAL.
THE CONTRACTOR IS EVANS -- EBONY ROADS INK.
>> MR. POTASNIK. >> BRAD, YOU MENTIONED 116 AND AAA WAY. A ROUNDABOUT THAT WILL
>> HOW LONG WILL THAT AREA BE AFFECT?
WE'RE TARGETING 60 DAYS. >> I WILL REALLY MAP CHALLENGED. WHEN I NOTICE THAT IN THE PUBLIC HEARING ANNOUNCEMENT, MERCHANT SQUARE AREA ROAD HAS NOTHING TO DO FROM EXTENDING THE ROAD FROM WHAT WAS PREVIOUSLY KNOWN AS MOHAWK BILLS DOWN TO 116TH STREET?
IS THAT CORRECT? >> THROUGH MERCHANTS.
>> CORRECT. >> THE EXTENSIONS KINTZER AND
GRAMERCY WILL EXTEND. >> SO THAT WILL BE INCLUDED IN
THIS? >> IT WILL BE BUILT WITH CARMEL DRIVE. THERE WILL BE TWO ROUNDABOUTS
WHERE KINTZER MEETS AND AAA. >> ARE THOSE, IS IT YOUR INTENTION TO HAVE THE CONSTRUCTION ALL THOSE PROJECTS
AT THE SAME TIME? >> NO, IT WILL BE CHANGED.
THAT'S THE OTHER ADVANTAGE IN HAVING THE SAME PERSON ON BOARD IS THE MOT AND GETTING PEOPLE AROUND.
I'S ALL IN THEIR HAND AND HAVE TO MAKE SURE THEY GET PEOPLE AROUND. THERE WILL BE 116TH AND AAA WAY HERE IN JULY AND AUGUST. I THINK THERE WILL BE, WE'RE WORKING THROUGH THE OTHER PHASES FOR THE SANITARY AND THE CARMEL DRIVE WORK. THAT WILL COME LATER.
>> SO ALL THE UTILITY WORK HAS BEEN DONE.
>> FOR 116 AND AAA, THE PRIVATE UTILITIES ARE RELOCATING AND WILL BE COMPLETE BY JULY 1ST. LANE'S STUFF IS UTILITIES IS PART OF THIS PROJECT. THERE WILL BE THINGS ON GOING.
>> THANK YOU. >> ANY OTHER QUESTIONS? ALL RIGHT. I WILL OPEN THE PUBLIC HEARING AT 10:40. IF ANYBODY FROM THE PUBLIC WANTS TO SPEAK ABOUT THIS. YOU CAN APPROACH THE PODIUM.
I'M CLOSING THE PUBLIC HEARING AT 10:40 AND 10 SECONDS.
>> MOVE TO APPROVE. >> I WILL SECOND.
ALL RIGHT. NINE IS ADD ONES AND DEPARTMENT DIRECTOR COMMENTS. SERGEI.
>> SO NOW WITH YOU AWARDED THE CONTRACT TO EBONY ROADS INK THIS
[00:40:04]
EDITION IS APPROVING THE CONTRACT ITSELF.ITS FORM. I SUBMIT TO YOU YESTERDAY HOPEFULLY HAD A CHANCE TO REVIEW IT.
I OUTLINED WHAT IT ENCOMPASSES, IT'S A FAIRLY LENGTHY CONTRACT BASED ON COMPLEXITY OF THE PROJECT.
I MUST SAY YOU WILL SEE MORE CONTRACTS FOR EACH PHASE THAT DIRECTOR PEASE OUTLINED. SO YOU WILL SEE EVEN MORE SPECIFIC DETAILED CONTRACTS FOR EACH PHASE.
THIS AGREEMENT KIND OF OUTLINES THE RELATIONSHIP BETWEEN THE TWO PARTIES, OUTLINES THE PROJECT. OUTLINES THE SCOPE.
OUTLINES THE GENERAL SCHEDULING WHICH MIGHT BE ADJUSTED DEPENDING ON AGAIN COMPLEXITIES OF THIS PROJECT, AND OUTLINES DUTIES AND RESPONSIBILITIES OF BOTH PARTIES.
THIS IS AN OVERALL BOT AGREEMENT AND AGAIN, YOU WILL SEE THREE MORE AT LEAST THREE MORE AGREEMENTS FOR EACH INDIVIDUAL PHASE IN FRONT OF YOU. SO YOU WILL HAVE AN OPPORTUNITY TO GET INTO THE DETAILS OF EACH PHASE OF A PROJECT AS WELL.
I WOULD BE HAPPY TO ANSWER QUESTIONS.
>> SO FIRST WE HAVE TO ADD THIS ON.
SO I WILL TAKE A MOTION TO ADD ON TO YOUR AGENDA.
MOTION CARRIES, WE ARE OPEN TO DISCUSS.
SERGEI, CAN YOU EXPLAIN, IF THERE'S AN ISSUE WITH SCHEDULE, LET'S SAY SOMETHING IS NOT ON SCHEDULE, HOW IS THAT HANDLED?
>> THERE'S A PROCEDURE OUTLINED IN THE PROJECT.
ESSENTIALLY IT'S A CHANGE ORDER. IT WILL BE NEGOTIATED BETWEEN THE PARTIES BUT HOWEVER THERE ARE SOME LIMITS ON HOW FAR THE SCHEDULE CAN BE POSTPONED WITHOUT PENALTIES FOR THE DEVELOPER. SO, THERE ARE SOME FLEXIBILITY AND WE UNDERSTAND THERE WILL BE SOME FLEXIBILITY IN THE PROJECT OF THAT SIZE IN COMPLEXITY. BUT THERE ARE PROTECTIONS FOR THE CITY AS WELL IF IT GOES TOO FAR OUT.
THERE ARE SOME SEVERE PENALTIES. BRAD.
>> I WAS NEGOTIATING THIS MORNING.
WE DON'T HAVE THE CONTRACT FOR THE FIRST PHASE, BUT WE WERE NEGOTIATING THIS MORNING ON THAT EXACT TOPIC.
WE WILL SET LIMITS WHAT WE EXTEND THE SCHEDULE TO BE.
THERE WILL BE INCENTIVES FOR GETTING DONE EARLY AND SIGNIFICANT PENALTIES IF THEY DO NOT GET IT DONE ON TIME.
>> VERY GOOD. ANY OTHER QUESTIONS? SO, WE HAVE TO HAVE A PUBLIC HEARING FOR THIS?
>> NOT FOR THIS ONE. JUST APPROVAL OR, WE RECOMMEND APPROVAL OF THE PROJECT. OF THE AGREEMENT.
>> QUESTIONS OR A MOTION? >> I WILL MAKE A MOTION
>> W
* This transcript was compiled from uncorrected Closed Captioning.