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>> WELCOME TO THIRD TUESDAY JUN UTILITIES, AND RULES COMMITTEE
[a.Ordinance D-2823-26; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of Funds from the City Asset Repairs and Maintenance Fund (Fund #927); Sponsors: Councilors Taylor and Snyder]
MEETING FOR THE FIRST ITEM ON THE AGENDA IS D-2823-26.BENJAMIN, I MAY NEED HELP EXPLAINING THIS, BUT WE HAVE AMENDED THE CREATION OF THE PUBLIC INFRASTRUCTURE INSURANCE RECOVERY FUND AT THE LAST MEETING THIS ORDINANCE REQUIRES A PUBLIC HEARING, BUT WAS NOT NOTICED WITH THAT NAME CHANGE S THIS ORDINANCE, FIRST WE MUST AMEND THE ORDINANCE TO REFLECT THE NEW FUNDING WHICH IS THE PUBLIC INFRASTRUCTURE INSURANCE RECOVERY FUND, THEN IF IT PASSE OUT OF COMMITTEE TODAY WITH A POSITIVE RECOMMENDATION, WHICH WE APPROVED ALL THE OTHER ITEMS RELATED TO THE ASSORTMENTS, SO HOPE IT WOULD, IT WILL GO BACK TO THE COUNCIL AND THEN THE PUBLIC HEARING WILL TAKE PLACE.
DID I COVER THAT CORRECTLY? >> YES, IT WILL GO BACK WITH YOUR PROPOSED AMENDMENT THE FIRST THING THAT WILL HAPPEN PRIOR TO THE PUBLIC HEARING IS THAT THE COUNCIL WILL VOTE ON THAT AMENDMENT, ONES THAT AMENDMENT HAS BEEN VOTED UPON AND APPROVED, THE PUBLIC HEARIN CAN TAKE PLACE AND WITH THAT
UPDATED INFORMATION. >> IT IS ALL RELATED TO PROPERL NOTICING THE MAKING SURE WE WER TRANSPARENT AND HOW HE
>> IS THERE ANY DISCUSSION RELATED TO THE ORDINANCE OR ANY QUESTIONS FOR ZACK ZACH OR BENJAMIN ABOUT D-2823-26?
>> IF IT'S HELPFUL, I CAN PUT THE PROPOSED AMENDMENT HERE TO
BE PUT ON THE SCREEN? >> IS, THAT WAS INCLUDED IN YOU PACKET. AS YOU CAN SEE, THE RECOMMENDED AMENDMENTS ARE JUST SIMPLY THAT NAME CHANGE THROUGHOUT THE
ORDINANCE. >> PULLEY DONE A LITTLE BIT YOU CAN SEE IT ALSO HAS IT IN THE TITLE AS WELL.
SO JUST A VERY SIMPLE CHANGE WHATEVER IT MENTIONED THE OLD FUND NAME, IT CHANGES TO THE NE FUND NAME.
THAT'S IT. >> MR. CHAIR, I AM IS THAT WE SEND THIS BACK, ORDINANCE D-2823-26 TO CITY COUNCIL WITH
POSITIVE RECOMMENDATION. >> SO YOU WOULD SEND BACK THE AMENDED VERSION. THE PROPOSED AMENDED VERSION.
>> B EXCEPT THAT CHANGE THAT WE ARE SENDING BACK SPECIFICALLY THE AMENDED VERSION TO REFLECT THE PUBLIC INFRASTRUCTURE
RECOVERY FUNDS, YOU SECONDED? >> ESSER.
>> OKAY. >> MR. CHAIR, DO WE NEED TO VOT
ON THE AMENDMENT FIRST? >> HAS, PLEASE.
MOTION IS APPROVED TO AMEND. NOW, YES, SIR.
>> MOVED TO APPROVE. OR DEFENSE D-2823-26 WILL BE
[b.Ordinance D-2827-26; An Ordinance of the Common Council of the City of Carmel, Indiana, Adding Chapter 6, Article 5, Section 6-85 to the Carmel City Code and Amending Chapter 3, Article 2, Section 3-58; Sponsors: Councilors Minnaar, Taylor, Joshi, Worrell, Aasen.]
ASCENDED TO THE COUNCIL WITH A POSITIVE RECOMMENDATION.THE NEXT ITEM ON THE AGENDA IS ORDINANCE D-2827-26.
AND ORDINANCE OF THE COMMON COUNTS OF THE CITY OF CARMEL, INDIANA SECTIONS SUCCESS MIKE 8 TO THE CARMEL CITY CODE.
AND THEN ARTICLE TWO SECTION THREE E- 15-8 SPONSORS ARE COUNSELORS MINNAAR, TAYLOR, JOSHI, WORRELL, AND AASEN.
PROHIBITS EXCESSIVE VEHICLE NOISE.
IS THERE ANY PRESENTATION FROM THE ADMINISTRATION ON THIS ITEM? YOU HAVE THE SUGGESTED LANGUAGE IN THE POCKET.
BENJAMIN, IF YOU DON'T MIND JUS GOING OVER THE KEY POINTS?
>> OKAY, SO THIS PROPOSED ORDINANCE WOULD REGULATE NOISE, PARTICULAR NOISE FOR VEHICLES, IT ADDRESSES BEHAVIOR, SO IT DOESN'T MEASURE IT IN DECIBELS, WE CURRENTLY HAVE MULTIPLE AREA UNDER THECITY CODE THAT HAVE ALREADY ADDRESSED THAT NOISE ISSUES WITHIN THE CITY. WE HAVE OUR GENERAL NOISE
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ORDINANCE AND THAT GENERAL NOIS ORDINANCE ALREADY REGULATES COMEAU POTENTIALLY THERE IS A LEVEL OF OVERLAP YOU ARE, BUT THE ENFORCEMENT SIDE OF IT IS TRICKIER.IT HAS TIME FRAMES WITHIN THAT INVESTOR GO ABOVE CERTAIN THRESHOLD WITHIN A CERTAIN AREA SIX TIMES WITHIN THREE MINUTES OR COLLECTIVELY OVER A MINUTE WITH THREE MINUTES, IT THEN HAS REGULATIONS AND THAT NIGHT TIME FOR AMPLIFIED NOISE, AND THEN BUSINESS-RELATED NOISES. THAT'S WHAT OUR COMPREHENSIVE NOISE ORDINANCE COVERS. WE ALSO HAVE UNDER THE ANIMAL CARE ORDINANCE WE HAVE A NUISANCE NOISE RELATED TO WHEN DOGS ARE BARKING OR CREATING EXCESSIVE NOISE, THAT'S AN OVERLAP AS WELL, BUT WE HAVE SOMETHING SPECIFIC THAT CAN TARGET, PROBABLY THE CLOSEST ON POINT IS 871 WHICH IS WHERE WE REGULATED VEHICLE BRAKES AND IT WAS VERY TARGETED TO A SPECIFIC MODIFICATION ON SPECIFIC VEHICLES FOR CREATING A SPECIFI
NOISE. >> IS THAT IS LIKE G BREAKING
WITH SEMI TRACTORS. >> EXACTLY.
THIS IS MORE AKIN TO THAT THIS IS TARGETING SPECIFICALLY EXCESSIVE DRIVING OR AFTERMARKE MUFFLERS THAT HAVE BEEN ADDED T EXHAUST SYSTEMS TO MAKE LOUDER NOISE THAN WHAT WASN'T DISSIPATED. THIS IS SUCH WILL TO CUT DOWN O WHAT IS A NUISANCE, ESPECIALLY IN HIGH POPULATED AREAS.
WHEN YOU HAVE HAIR NUMBER OF THIS IS A JEWEL ANY OFFICER CAN GO AND IF THEY SEE ONE OF THE VIOLATIONS THAT OCCURS, THERE I A LIST OF THEM, IT WILL GIVE THEM THEY CAN SPEAK TO THE VIOLATOR TO HOPEFULLY THIS IS SLIGHTLY SOFTER THAN WHAT WE HAVE IT LISTEN TO THE WHICH WE SPOKE A LOT ABOUT IN THE PRIOR COUNCIL MEETINGS AND COMMITTEE MEETINGS, WHERE THERE IS AN OPPORTUNITY TO PAY THE FINE AND NOT HAVE TO GO TO COURT SPECIFICALLY FOR THIS. I BELIEVE THE FIRST VIOLATION I $100 AND I WANT TO SAY THE SECOND IS $250.
THEN IF THEY DON'T PAY OR THEY DENY AND IT COMES TO OUR OFFICE WE GET TO REVIEW WHETHER WE TAK THAT TO COURT AND FILE AN ORDINANCE VIOLATION FAIR. SO A BIT OF FLEXIBILITY HERE.
IT RESIDUAL BY WHICH TO ENABLE BEING REALLY GOOD NEIGHBOR ON THE STREET, TO BEING CARING ABOUT THE NUISANCE THAT YOUR VEHICLE IN THE NOISE THAT YOU CREATE FROM THAT VEHICLE.
THIS IS A TOOL TO CHANGE THAT BEHAVIOR.
>> DISCUSSION? COUNSELOR WORRELL?
>> I GLAD I SAW THAT SHE COME BECAUSE I HAVE A FEW QUESTIONS.
I HAVE TAKEN A COUPLE OF CALLS REGARDING THIS BASED ON THE ARTICLE PROBABLY THAT WAS IN TH CURRENT, AND A COUPLE OF THINGS THERE IS SOME CONCERN FROM LEGITIMATE MOTORCYCLE AND CAR ENTHUSIAST THAT ONE GENTLEMAN THAT I SPOKE TO MOST RECENTLY WAS CONCERNED ABOUT REV MATCHING , WHICH IS A NEW TERM AND BASICALLY, AS HE IS DOWNSHIFTING, THERE MIGHT BE A LITTLE SPIKE IN NOISE AND HE SAYING I DON'T WANT TO GET IN TROUBLE FOR DOING THAT. WELL, I'M GOING OVER THE ORDINANCE WITH HIM AND THAT LANGUAGE THAT I LIKE IS EXCESSIVE. I JUST HAVE TWO.
NOW OF COURSE I CAN'T FIND IT, BUT ANYWAY, THE ADJECTIVES THAT YOU USED, EXCESSIVE COMMAND ENGINE REVVING, AGGRESSIVE ACCELERATION, EXCESSIVE VEHICLE NOISE, THOSE ALL SEEM TO BE TO ME OUTSIDE OF NORMAL OPERATION OR NUISANCE, OR OBNOXIOUS, SO I JUST WANT TO MAKE SURE THAT WE ARE ON SOLID GROUND THAT IF I'M AN OFFICER, AND I SEE THIS, THA EVERYBODY IS ON THE SAME PAGE A
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WHAT THIS LOOKS LIKE. I MEAN I'M ABSOLUTELY 100 PERCENT IN FAVOR OF IT, I HAVE NOW GOT A LITTLE LIST GOIN OF THE COLOR VEHICLE THE KIND O VEHICLE, AND THEY ARE ALSO LOOKING CARS, BUT THEY ARE NOIS AND THEY ARRIVING THEM ON PURPOSE OR THE MOTORCYCLE STOPPED AND WHEN THEY TAKE OFF, THEY ARE JUST SCREAMING OUT OF THERE.THAT IS THE KIND OF THING WERE GOING AFTER, CORRECT?
>> THERE'S OBVIOUSLY GOING TO BE , BUT ESPECIALLY WITH THIS, THERE WILL BE A LEVEL OF OFFICE DISCRETION TO USE THEIR DISCRETION BASED ON THE FACTS THAT ARE BEFORE THEM TO HAVE THAT CONVERSATION. YOU ARE CORRECT, WE HAVE, ON TH EXCESSIVE ENGINE REVVING, IT IS REPETITIVE OR SUSTAINED REVVING ON THE PRACTICAL SENSE, I DON'T KNOW ENOUGH ABOUT THE SHIFTING REVVING ASPECT OF IT, BUT MAIN STREET IS NOT TERRIBLY LONG AND I DON'T KNOW HOW MANY TIMES YOU WILL HAVE TO SHIFT BETWEEN GEAR WITHIN THAT, AND IF IT IS PART AND PARCEL OF THE REGULAR NOISE IT MAKES WITHOUT BEING IN AFTERMARKET ADDITION BECAUSE TH EXHAUST SYSTEM APPEARS TO HAVE TRIED.
SO IT NEEDS TO BE HIGHER THAN THAT EMITTED BY THIS SYSTEM ORIGINALLY INSTALLED BY THE MANUFACTURER.
>> HE WAS MAKING THE POINT THAT THERE IS SOME ORIGINAL EQUIPMEN THAT IS ALSO NOISY AS WELL. I WAS CONCERNED ABOUT OUR OFFICERS, I HEAR A LOT ABOUT IT'S NOT CLEAR SO I JUST WANT T MAKE SURE HOW ARE WE GOING TO TRAIN OUR OFFICERS OR WHAT ARE THE INSTRUCTIONS GOING TO BE TH OTHER THING I THINK WE HAVE TO ADDRESS IS I DIDN'T WITNESS WHA I WOULD CALL A POLICE CHASE OF TWO CARS, LIGHTS AND SIRENS CHASING A MOTORBIKE OBVIOUSLY W PASSED THAT WE'RE IMMENSE IN FAVOR AFTER THEM, BUT THEY GOT AWAY. THERE WAS NO WAY A CAR WAS GOIN TO CATCH THESE KIDS ON THAT ELECTRIC MOTORCYCLE ONCE THEY HOPPED ON, THEY WERE GONE. SO WHAT ARE THE ODDS THAT WE AR GOING TO BE SUCCESSFUL IN ISSUING TICKETS TO THESE MOTORCYCLES AND THAT WE'RE GOIN TO CATCH THEM AND THEY'RE NOT GOING TO RUN AND ALL OF THAT BUSINESS BECAUSE I ONLY SAW ONE SO MAYBE IT'S HAPPENING TEN TIMES.
AND THEN, WHAT HAPPENS WITH CORRECTING MAY BE THE EQUIPMENT? AM I REQUIRED TO CORRECT IT, TO A PROMISE NOT TO USE IT, WHAT ABOUT THAT. BECAUSE I THINK WE ARE DUMPING ON YOU AND YOU ARE THE ONE THAT'S GOING TO BE STUCK WITH MAKING SURE WE ARE ALL HAPPY AN ADJUSTED TO KNOW IF YOU HAD ANY EXPERIENCE WITH THE J BREAK IMPAIRED WE PASS THAT I THINK 1 YEARS AGO, IS THAT EFFECTIVE, I IT WORKING? ARE WE STOPPING ANY OF THAT? ALL OF THOSE THINGS WENT THROUG
KIND OF AS BENJAMIN MUNSON, THI IS A QUALITY-OF-LIFE ISSUE ANGE ABOUT QUITE OFTEN. SOMETHING I'VE HEARD ABOUT QUIT A BIT IN THE LAST TO IN A HALF YEARS.
APPRECIATE THE CITY'S EFFORT TO MAKE IT SO OUR OFFICERS CAN HAV SOME ENFORCEMENT. I THINK TO KIND OF GO THROUGH I WAS WRITING DOWN SOME OF YOUR QUESTIONS.
BENJAMIN AND HIS TEAM DO A GREA JOB OF ISSUING LEGAL UPDATES AN THEIR NOT AFRAID TO COME TO ROL CALLS ENTERING ALL OF OUR OFFICERS, SO I THINK BETWEEN HI AND SOME OF OUR TRANING TEAM AND SUPERVISORS WE CAN DEFINITELY PUT SOME MEASURES IN PLACE TO MAKE THIS ORDINANCE SUCCESSFUL.
ONE OF THE THINGS I TALKED TO BENJAMIN BEFOREHAND AND ONE OF THE THINGS I LIKE ABOUT THIS ORDINANCE IS THAT IT DOES-TEST MIKE IT'S NOT SUPPOSED SPECIFIC LIKE THE NOISE ORDINANCES, IT DOES GIVE US SOME DISCRETION. SO I THINK OUR OFFICERS ARE PRETTY REASONABLE. AT THINK THEY'RE GOING TO GO OU THERE AND HAMMER EVERY SINGLE LATE-MODEL VEHICLE WITH A LOUD EXHAUST WITH TICKETS UNTIL THEY CAN'T DO IT ANYMORE.
I THINK IT'S PRIMARILY ON THE EDUCATION COMPONENT.
I THINK AS BENJAMIN SAID, CITATIONS TO GO TO THE VP, SO KIND OF THAT LESSER STANDARD OF WHERE THOSE WILL END UP.
THEN TO ADDRESS THE THING ON TH E MOTO, WE HAVE HAD TO CERTAINL ADAPT HERE IN THE PAST FEW WEEK AS WE HAVE TAKEN A MORE AGGRESSIVE STANCE ON THE DEVICE OR.
OUR OFFICERS HAVE BEEN OUT THER GETTING AFTER IT, TRYING TO MAK SURE THAT THAT THE ORDINANCE IS BEING FOLLOWED, BUT WE ARE NOT IN THE BUSINESS OF CHASING KIDS ON BIKES, I DON'T THINK THAT IS SAFE. WE HAVE RESOURCES, WE HAVE DRONES WE HAVE THINGS LIKE THAT CHANCES ARE IF THEY ARE WRITING
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A DEVICE THROUGH THE CITY, ON THURSDAY NIGHT, THEY WILL PROBABLY BE OUT ON FRIDAY NIGHT AND MAYBE WE WILL HAVE A BETTER CHANCE OF CATCHING THEM THEN. WE HAVE TO ACT REASONABLY WHEN IT COMES TO THAT STUFF RIGHT WE HAVE HAD QUITE A BIT OF SUCCESS WITHOUT AS WELL. MULTIPLE TIMES A WEEK WE ARE ABLE TO STOP THOSE DEVICES AND EITHER EDUCATE THEM POTENTIALLY CITE THEM, AND THEN WE'VE EVEN GONE AS FAR AS TOWING SOME OF>> COUNSELORS COUNSELOR MINNAAR? >> THANK YOU.
THIS IS ACTUALLY A QUESTION FOR BENJAMIN IF I MAY.
LIKE COUNSELOR WORRELL WAS TALKING ABOUT I RECEIVED A FEW E-MAILS AND PHONE CALS FROM CONSTITUENTS AND MY DISTRICT WERE WHO WE'RE SAYING IT SPECIFICALLY STATES MIDTOWN, CITY CENTER, MAIN STREET, BUT I DOESN'T SAY ANYTHING ABOUT THE AREAS OUTSIDE OF THOSE DISTRICTS .
IS THIS ALL-ENCOMPASSING? IS THE LANGUAGE WE NEED TO ADD? ONE NEIGHBOR SPECIFICALLY, AND THE SPRING CREEK NEIGHBORHOOD HAS A YOUNG MAN WHO CONSISTENTL VIOLATES THIS, THIS ACTUAL ORDINANCE IN ARE WE APPLYING THIS ALL OVER THE CITY? BECAUSE THE LANGUAGE DOMAIN, AN I DON'T NECESSARILY DISAGREE, DOESN'T NECESSARILY STATE THAT IT'S OUTSIDE OF THOSE AREAS.
DOES EVERYBODY READ IT THAT WAY AS WELL OR AM I OFF-BASE HERE? IT WAS A GOOD CATCH, BUT I DON' HOW MY FELLOW COUNSELORS FEEL, BUT I DON'T KNOW HOW LEGALLY DOESN'T COVER EVERYTHING OUTSID OF THOSE SPECIFIC AREAS ONLINE 16 AND 17?
>> WHICH LINE? >> 16 AND 17 WHERE IT SAYS UNNECESSARY OR UNUSUAL LOUD NOISES.
>> SO THERE ARE PLACES INCORPORATED INTO THE ORDINANCE BUT THE ORDINANCE ITSELF IS DRAFTED TO BE CITYWIDE.
THIS WOULD BE APPLICABLE CITYWIDE.
>> SO JUST WHEREAS HAPPENS TO CALL OUT WHERE THE HIGHEST CONCENTRATION OF ISSUES HAVE BEEN REPORTED?
>> INCLUDING, BUT NOT LIMITED T ITS REFERENCE.
IT DOESN'T HAVE THE NOT LIMITED TO, BUT THE REASON THAT THE COUNCIL IS DOING THIS IS BECAUS THERE ARE ISSUES THAT HAVE COME TO OUR ATTENTION IN THESE PARTICULAR AREAS.
JUST BECAUSE THAT HAS COME TO OUR ATTENTION ON IN THOSE PARTICULAR AREAS IT MAY BE TARGETED TO ADDRESS THOSE ISSUE IN THOSE AREAS, BUT SHOULD THEY THEY CAN.
BEYOND THOSE AREAS, THE ORDINANCE ITSELF DOES NOT LIMIT IT ENFORCEMENT. IT WOULD BE WITHIN THE CITY'S
CORPORATE LIMITS. >> THANK YOU.
I APPRECIATE THE CLARIFICATION. THANK YOU.
COUNSELOR GREEN? THANK YOU FOR JOINING THE FINANCE COMMITTEE TONIGHT. WE HAD A FEW QUESTIONS?
>> IF THERE'S NOBODY ELSE ON TH COMMITTEE FIRST, I DON'T WANT T
JUMP AHEAD OF YOU GUYS. >> GO AHEAD, SIR.
>> FIRST, I APPRECIATE WHAT YOU SAID ABOUT OFFICER DISCRETION VERSUS WRITING THE LATITUDE NARROWLY WITH DOING IT JUST BASED BY THE SOUND DECIBEL METER , WHICH I UNDERSTAND, BUT WE DO HAVE ANOTHER NOISE ORDINANCE SITES ALREADY ON THE BOOKS THAT WHILE THIS HELPS COMPLEMENT THAT, SO COULD SOMEONE BE CITED UNDER EITHER ONE, HOW DO THOSE KIND OF INTERACT TOGETHER WHEN IT COMES TO THE PREVIOUS NOISE OR WRITTE ABOUT DISTANCE. YOU KNOW WHAT I'M TALKING ABOUT.
>> AGAIN I THINK THAT WOULD BE OFFICER DISCRETION.
ALSO PROSECUTORIAL DISCRETION. IF THE OFFICER WRITES IT UNDER BOTH BECAUSE THEY DON'T NECESSARILY WHICH WOULD APPLY, THAT WITH THAN OBVIOUSLY COME T OUR OFFICE FOR ENFORCEMENT
RELATED TO IT. >> DOESN'T MEAN WE ARE GIVING THEM TWO TICKETS UNDER EACH ORDINANCE, RIGHT?
>> NO. YOU WOULD CHOOSE THE MOST APPLICABLE WOULD BE OUR ADVICE, BUT AT THE SAME TIME, SOMETIMES OFFICERS CAN USE THEIR DISCRETION TO ISSUE BOTH TO THE EXTENT THAT THE FACTS MIGHT BETTER APPLY TO ONE VERSUS THE OTHER WITH A FACT-BASED ANALYSI AS TO WHETHER IT APPLIES AND THEN FOR THE DISCRETION OF THE PROSECUTOR TO MAKE A DETERMINATION AS TO WHICH ONE T TAKE FORWARD.
AND THEN HOW THIS INTERACTS WIT STATE LAW.
I AM JUST DOING INTERNET RESEARCH, SO IF YOU KNOW WHERE THEY ME, PLEASE LET ME KNOW YOUR .
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I DID SEE THAT THERE ARE SOME STATE LAWS THAT ALREADY BEEN SOME OF THE MODIFIED MUFFLERS, ARE WE DUPLICATING FATS, AND IF SO IS IT OKAY TO DUPLICATE THE STATE LAW IN THAT INSTANCE, AND THEN THERE WAS ALSO SOMETHING UNLESS I'M INCORRECT THAT CURVE OUT OR EXEMPTED REGISTERED ANTIQUE CLASSIC CARS FROM SOME OF THE MUFFLER MODIFICATIONS MUFFLERS MODIFICATIONS AND NOIS ORDINANCES, SO IF THEY WERE EXEMPT UNDER THE STATE LAW, WOULD WE BE UNABLE TO ENFORCE A REGISTERED CLASSIC ANTIQUE CARUNDER OUR ORDINANCE? >> WHERE YOU HAVE STEPPING BACK FOR EVERYONE, WHEN STATE LAW ALREADY, THIS IS THE POINT YOU'RE MAKING ALREADY REGULATES ON A PARTICULAR TOPIC, THAT WOULD PREEMPT THE CITY FROM REGULATED INTO THE EXTENT THAT THEY ARE EXACTLY THE SAME. AND THIS PARTICULAR INSTANCE, I BELIEVE STATE LAW, REGULATION, WOULD HAVE TO TAKE A CLOSER LOO AT IT, YOU ARE SAYING IT'S IS RELATED SPECIFICLLY TO THE EQUIPMENT THAT IS WHAT IS ALLOWED ON AND WHAT IS NOT
ALLOWED. >> I WILSON THIS TO YOU, BUT IF YOU COULD CHECK THAT OUT, SPECIFICALLY WHAT ARE MOST INTERESTED IN IS IF THEY ARE EXEMPTING THE ANTIQUE CARS, WIT THAT PROHIBIT OUR ABILITY TO NO EXEMPT THAT AS WELL.
I WAS JUST WONDERING THAT QUESTION.
>> MY UNDERSTANDING HERE IS IT IS THE SOUND RELATED VERSUS THE ACTUAL EQUIPMENT. SO IT IS THE REGULATING OF THE NOISE THAT IT CREATES, BUT WE CAN TAKE A CLOSER LOOK AT THAT
PRESSURE. >> I AM SUPPORTIVE, I JUST WANTED TO MAKE SURE. PA APPRECIATE YOU RAISING THAT.
>> ADDITIONAL DISCUSSION FROM THE COMMITTEE? A COUPLE OF THINGS I WANTED TO HIGHLIGHT.
ONE IS IT IS PUBLIC PROPERTY ONLY, CORRECT? SO IF A PERSON WAS PARKED ON PRIVATE PROPERTY, AND THEY WERE CREATING THESE NOISE ISSUES, THEN ANOTHER SECTION OF THE RELATED NOISE -RELATED ORDINANCES WOULD HAVE TO APPLY?
>> THAT IS CORRECT. >> LINES 64-66 IT SPECIFICALLY SAYS SHALL CAUSE TO BE OPERATED ON ANY PUBLIC STREET, ALLEY, OR PUBLIC PARKING. THAT IS THE LIMITATION.
>> I HAD A QUESTION FROM CONSTITUENTS, THAT WOULD BE CONVERTED UNDER VEHICLES PARTICIPATING IN A CITY PERMITTED EVENT? FOR THE PUBLIC, I THINK IT'S IMPORTANT TO DISCUSS ABOUT OFFICER, YOU TALKED ABOUT IT A LITTLE BIT, BUT THERE IS OFFICE DISCRETION WHEN THESE ARE SENT TO YOUR OFFICE AND PROSECUTED, THERE IS ALSO A SECOND LOOK FRO THE CITY AS TO WHETHER OR NOT THE ORDINANCE IS ENFORCED AND
THE FINES ARE APPLIED. >> THAT IS CORRECT.
>> THERE IS NOT AN AUTOMATIC PATH TO COURT.
ONCE THE OPP TICKET IS ISSUED, THERE IS A DATE SET ON THE TICKET THAT SAYS THEY MUST APPEAR BEFORE THE ORDINANCE VIOLATION WHICH THE CITY CLERK, THE WE THEN GET NOTIFIED IF THE DO NOT APPEAR. THEY CAN ALSO APPEAR IN TONIGHT WE GET TONIGHT OF THOSE AS WELL. SOMETIMES THAT IS HEART HOPEFUL ON THE DENIAL SITE BECAUSE THERE'S USUALLY AN EXCELLENT NATION THAT GOES WITH IT. BEYOND JUST THE ADDRESS TO WORK WITH. FROM THERE WE CAN TAKE A LOOK A IT. WE HAVE ACCESS TO BOTH THE-CAM AND THE BODY CAM. WE HAVE THE ANNUAL REPORT THAT IS BEING GENERATED. WE CAN ALSO SPEAK TO THE OFFICE AND FIND OUT MORE ABOUT WHAT'S GOING ON AND THAT PARTICULAR SITUATION. THEN WHAT WE HAVE TO DO IF WE DECIDE WE'RE GOING TO TAKE THIS FORWARD IS WE HAVE TO PREPARE A
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SUMMONS AND COMPLAINT, AND THEN THAT GETS FILED WITHIN THE COURT 'S INTENT THAT HAS TO BE SERVED, AND THEN THEY WILL HAVE THEIR INITIAL HEARING, WHICH THEY CAN THEN DENY AND AT THAT POINT THEY DENY WE GAIN MORE CONTACT INFORMATION, AND TYPICALLY I WOULD SAY MY PRACTICES WHEN SOMEONE DENIES, THERE IS TYPICALLY A REASON WHY THEY'VE DENIED IN AT LIKE TO HAVE THE OPPORTUNITY TO DISCUSS WITH THEM WHAT THEIR THEORY IS AND I WILL EXPLAIN WHAT OUR THEORY IS OF THE CASE AND THEN THERE'S OPPORTUNITIES EVEN AFTE THAT WE HAVE DEFERRAL WHICH IS AN OPTION AVAILABLE HERE, WHICH IS A MEANS BY WHICH VIOLATOR CA FORGO A JUDGMENT BY ENTERING INTO A TIME-BASED DEFERRAL BUT FORGOES COURT COSTS, EXCEPT FOR A TIME PERIOD IF THEY DO NOT ACCEPT THE VIOLATION IN THAT SAME TIME.MAY, THE CITY WILL DISMISS THE VIOLATION PENDING IN THE COURT AND SO THERE IS NO JUDGMENT RELATED THERE.
IF THEY DO VIOLATE IN THAT TIME PERIOD I MET THE ORIGINAL OFFENSE IS DEEMED ADMITTED A JUDGMENT IS OBTAINED AND WE WIL MOVE FORWARD WITH THE NEXT VIOLATION AS WELL.
IT IS A LITTLE BIT OF A DOUBLE EDGED TOWARD COMMITMENT IF YOU ARE SOMEONE THAT VIOLATES ONE SENIOR SAITO, I KNOW THAT AND I'M NOT GOING TO DO IT AGAIN, THEN IT'S A FANTASTIC TOOL TO B ABLE TO AVOID A JUDGMENT AND ALMOST ALWAYS HAVE LESS AND FIN THAT WOULD APPLIED. THAT IS PROBABLY MORE INFORMATION THEN YOU ARE LOOKIN FOR, BUT IT IS A PROCESS.
, I TRULY BELIEVE THAT OUR OFFICERS HAVE A CULTURE OF TRYING TO CHANGE BEHAVIORS VERSUS TRYING TO HAMMER PEOPLE WITH FINES AND ORDINANCE VIOLATIONS.
JUST SAYING THESE THINGS TO KINDA PROVIDE SOME RELIEF FOR THE PUBLIC IT MAY BE CONCERNED OR LISTENING, AND THEN TO THERE IS PROSECUTORIAL REVIEW, AND THREE, THEY ALSO HAVE THEIR ABILITY, AND A DAY IN COURT IF THEY BELIEVE THEY WERE TRULY NO
VIOLATING THE ORDINANCE. >> THE ABSOLUTELY DO.
OBVIOUSLY I SPONSOR THIS ORDINANCE, AND I SUPPORT IT, BU ONE THING I WANTED TO TALK ABOU IS ENFORCEMENT.
REALLY FOR THIS TO BE ENFORCED, AND WE DO HAVE A LOT OF OFFICER IN OUR DOWNTOWN AND OUR MIDTERM IT'S GOING TO MOST LIKELY HAVE TO BE WITNESSED BY AN OFFICER, OR AS A IS A WAY FOR ENFORCEMEN THEY COULD TAKE PLACE BY A COMPLAINT?
COULD YOU GO OVER THAT, PLEASE? >> AND THIS INSTANCE, IT WOULD BE MY STRONG PREFERENCE THAT IT IS WITNESSED BY AN OFFICER.
THE BURDEN OF PROOF HERE IS PREPONDERANCE OF THE EVIDENCE WHICH IS MORE LIKELY THAN NOT, IF THE OFFICER WAS TO OBTAIN ADDITIONAL EVIDENCE OF MY ELSE THROUGH WITNESS STATEMENTS AND SO FORTH, THERE ARE A LOT OF THERE.
OUR OFFICERS, SPEAKING WITH THE CHIEF, UNDERGO HEARING TEST AND WE KNOW THAT THEY ARE WITHIN THAT NORMAL RANGE OF HEARING.
WHEN IT COMES TO YOUR PARTICULA WITNESS THAT YOU MAY HAVE, WE HAVE SITUATIONS THAT OCCUR WHER IT OFFICER DOESN'T NECESSARILY ALWAYS WITNESS THE VIOLATION. THE OFFICER IS NOT GOING TO BE THERE TYPICALLY WHEN A DOG BITE OCCURS, WHEN THE DOG BITE OCCURS , THEY ARE GOING TO LOOK FOR EVIDENCE THAT A DOG BITE HA OCCURRED AND WHETHER IT'S THE MARKS ON THE VICTIMS ARE THE STATEMENTS THE VICTIMS, THAT WOULD STILL BE APPLICABLE HERE IN ORDER FOR THE OFFICER TO BE ABLE TO MOVE FORWARD AND ISSUE THE TICKET. TO KEEP IT THERE COULD BE A POSSIBILITY WHERE A CITIZEN WITNESSED ITS, MAY BE MULTIPLE MULTIPLE TIMES, REPORTS IT, AND IF LAW ENFORCEMENT IS ABLE TO FIND ADDITIONAL EVIDENCE RELATE TO THE VIOLATION OF THIS ORDINANCE, THERE COULD STILL BE A FINE OR CORRECTIVE ACTION TAKEN TO TRY TO CHANGE THE BEHAVIOR.
>> I BELIEVE IT IS A POSSIBILITY , YES.
IT'S NOT THE IDEAL PATH ON A PROSECUTION, IDEALLY I WOULD WANT THE OFFICER TO BE THE WITNESS COMMITMENT YES, IT IS POSSIBLE. THE PROBLEMS ASSOCIATED WITH THAT WOULD BE TRACKING DOWN THE ALLEGED OFFENDER, AND
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INFORMATION RELATED TO, BUT PARTICULARLY IS TAKING DOWN THE LICENSE PLATE AND THEN YOU WILL HAVE, WHETHER OR NOT THE WITNES STATEMENT IS CREDIBLE, AND DO A ANALYSIS ON THAT BASIS.I THINK WHAT THIS IS SEEKING IS A LITTLE MORE AKIN TO PAPERS THAT HAVE BARKING DOGS. I THINK WHERE IT IS TYPICALLY NOT GOING TO BE THE ONE TIME OFFENSE WHERE THE DOG IS BEING FROM A DIFFERENT CITY AND BEING WALKED THROUGH A PARK AND BARKING EXCESSIVELY, IT'S GOING TO BE A REPEAT OFFENDER THAT KEEPS COMING BACK GREAT THING FOR MORE INFORMATION THAT CAN B PROVIDED TO POLICE, THE EASIER IT WILL BE FOR THEM TO CATCH THEM IN THE EXPERT TO YOUR POINT , THE PREPONDERANCE OF THE EFFORT ENDS, SO IT IS POSSIBLE TICKET WOULD BE ISSUED BASED ON A CREDIBLE WITNESS STATEMENTS PROVIDED OR OTHER ADDITIONAL EVIDENCE THAT COMES TO THE OFFICER SCENES.
>> THANK YOU. THOSE ARE JUST MY QUESTIONS.
ANY OTHER DISCUSSION OR QUESTIONS FROM THE COMMITTEE? COUNSELOR AASEN, DID YOU HAVE ANYTHING ELSE? TO KEEP WITH THE CHAIR ENTERTAI A MOTION?
>> YES, SIR. >> I WOULD MAKE A MOTION TO--1S OF ALL I WANT TO SAY THANK YOU, I THINK OUR CITIZENS, OUR RESIDENTS, ARE VERY APPRECIATIV OF THIS, EVERYONE WANTED TO MAK SURE WE WERE DOING IT THE RIGHT WAY AND THAT WE WERE MAKING SUR WE UNDERSTOOD WHAT WE ARE DOING AND THAT IT IS ENFORCEABLE.
NOW THAT WE ARE DOING THIS, WE'VE GOT TO SEE A REDUCTION IN THE BEHAVIOR, SO THAT WILL BE M GOAL IN I CERTAINLY WILL TRY TO HELP IF I SEE SOMETHING OR THE VEHICLES THAT I SEE ON THE ROUTINE BASIS, I'M GOING TO CAL YOU FROM A CHIEF.
HAVING SAID THAT I WOULD MAKE A MOTION TO RETURN THIS TO COUNSE WITHOUT AMENDMENT AS WRITTEN AN RECOMMEND APPROVAL.
>> 'S SECOND. >> WE HAVE A MOTION AND A SECOND , PLEASE VOTE.
THE MOTION CARRIES. >> I JUST WANT TO SAY WE WILL REVIEW THE CONCERNS RAISED BY COUNSELOR AASEN ANYTHING WE CONTINUE TO HAVE CONCERNS WITH WITHIN STATE LAW, WE WILL
SUGGEST A RECOMMENDED AMENDMENT. >> I WASN'T TRYING TO DERAIL, I
SUPPORTED. >> WE APPRECIATE THE FEEDBACK CLOSER JUST TO MAKE SURE THAT I ISN'T IN THE OVERLAP.
>> THOSE ARE GOOD QUESTIONS, WE DON'T WANT TO BE PREEMPTIVE WHE WE COULD AFFIX THE ORDINANCE BEFORE WE PASS IT, SO THANK YOU.
[c.Property Abatements/Compliance with Statement of Benefits 1. Alliance for Cooperative Energy Services Power Marketing, LLC (ACES) 2. Midcontinent Independent System Operator, Inc. (MISO) 3. Schlage Lock Company, LLC 4. ZP Investments, LLC and Zotec Partners, LLC]
NEXT ON OUR AGENDA, AN ANNUAL REVIEW OF OUR PROPERTY ABATEMENTS AND COMPLIANCE WITH THE STATEMENT OF BENEFITS.WE HAVE THE COMPLIANCE TRACKING FOR THE FLOOR ABATEMENTS, ONLY FOUR THAT WE HAVE THROUGHOUT TH CITY OF CARMEL.
ENERGY SERVICES POWER MARKETING LLC, OTHERWISE KNOWN AS ACES.
MIDCONTINENT INDEPENDENT SYSTEM OPERATOR, INC., MISO, SCHLAGE LOCK COMPANY, ZP INVESTMENTS AN ZOTEC PARTNERS WHICH ARE UNDER THE SAME ABATEMENT. WE HAVE BEEN PROVIDED THE COMPLIANCE TRACKING SHEET FOR EACH OF THESE ITEMS. FIRST I WOULD ASK THAT IF THERE IS ANY CONCERNS ABOUT ANY OF THESE ABATEMENTS FROM OUR CFO I THE ADMINISTRATION.
>> NOTHING HAS BEEN BROUGHT TO MY ATTENTION.
>> QUESTIONS FROM THE COMMITTEE REGARDING THE FOUR ABATEMENTS? WE REVIEW EACH OF THEM. IT IS VERY EASY.
YOU HAVE THE REQUIREMENTS AT TH TOP, COMMITMENTS AT THE TOP,, THE COMMITMENT YEAR, AND THEN WHAT PERCENTAGES THEY HAVE MET PERCENTAGES OF SALARY RETAIN JOBS, PERCENTAGE OF ADDITIONAL JOBS, PERCENTAGE OF SALARY OF ADDITIONAL JOBS GREAT PERCENTAG
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OF REAL PROPERTY INVESTMENT AND PERCENTAGE OF PERSONAL PROPERTY INVESTMENT. QUESTIONS FOR ZACK RELATED TO ANY OF THESE ITEMS? SEEING NONE, I BELIEVE, BENJAMI THE ACTUAL MOTION THAN NEEDS TO BE, THIS IS DIFFERENT THAN APPROVING AN ORDINANCE, SO IF THE COMMITTEE AGREES, AT THE MOTION STATE THAT WE RECOMMEND WE STATE THAT WE BELIEVE THEY ARE IN COMPLIANCE AND BEAT RECOMMEND CONTAINING THE ABATEMENT. THE ONLY ONE I SAW WAS, AND MAYBE THEY ARE NOT IN RED JUST BECAUSE THEY HAVEN'T BEEN THROUGH, BUT THE ONLY ONE I SAW WHERE THERE WAS A NUMBER OF THE THOUGH THEY ARE NOT IN RED, THA THEY HADN'T BEEN HITTING THEIR PERCENTAGE OF ADDITIONAL JOB SALARY, AND PERSONAL PROPERTY INVESTMENT IS ACES, BUT THAT'S RECENTLY NEW ABATEMENT.OTHERWISE, AND THEY ARE NOT IN RED, I DON'T KNOW WHY, BUT THE PERCENTAGES ARE LOWER SO I ASSUME THEY JUST NEED TIME FOR
HIRING. >> COUNSELOR, TAYLOR? EN ACES, THAT IS ONE MORE REASO WHEN WE HAD THEM COME PRESENT T US AND TALK ABOUT WHAT IT MEANT FOR THOSE, DO YOU HAVE ANY MORE PERSONAL DETAILS ARE JUST WHAT IS BEYOND WHAT WE SEE IN THE
DASHBOARD? >> ARE THOSE CONVERSATIONS WITH
YOU OR ARE THEY HELD WITH NICK? >> IT'S EITHER NICK OR HENRY IN TERMS OF FROM AN ECONOMIC DEVELOPMENT PERSPECTIVE.
>> I RECEIVED NO FEEDBACK FROM STAFF, ANY NEGATIVE FEEDBACK
FROM STAFF. >> I WAS, HAVING TO HIM THIS MANY YEARS, TO ME THAT IS EASIL EXPLAINABLE AND SO I DIFFERENT HAVE A PROBLEM WITH THAT WHEN EVERYTHING ELSE IS ON THE RIGHT TRAJECTORY. IN MY MIND THERE IS NO REASON T DISRUPT ANYTHING THAT IS CURRENTLY IN PLACE, BUT THAT IS
JUST MY OPINION. >> DO YOU HAVE A MOTION IF
THERE'S NO FURTHER DISCUSSION? >> I WOULD MAKE A MOTION THAT W SEND THIS BACK TO FULL COUNSEL, THAT WE DID OUR DUE DILIGENCE T REVIEW AND EVERYTHING, ALL OF THE ABATEMENTS CURRENTLY IN PLACE APPEAR TO BE WORKING AS INTENDED AND THAT WE NOT REMOVE THE ABATEMENT. JACOB HE HAVE MOTION BY COUNSELOR WORRELL, A SECOND BY COUNSELOR MINNAAR.
ANYWHERE DISCUSSION? PLEASE VOTE.
THOSE NOT ON THE AGENDA, SUCK WANTED TO PROVIDE BRIEF UPDATE
ABOUT THE ERP IMPLEMENTATION. >> NINE SLIDES.
>> THANK YOU. >> ONE OF THEM AS A COVER SLIDE
SO IT DOESN'T REALLY EVEN COUNT. >> I JUST WANT TO MAKE SURE YOU ARE PRESENTING THIS FOR THE PUBLIC RECORD.
>> WE CAN TRY. YOU REMOVE THE PRETTY PICTURE I
A SMALLER FONT. >> SO THANK YOU, FOR THE OPPORTUNITY TO TALK TO YOU TONIGHT.
THE FIRST FEW SLIDES AGAIN JUST REITERATE WHY WE ARE GOING DOWN THIS PATH. AS WE WERE TALKING ABOUT THIS EARLIER, THE FIRST THREE ARE WET , WHY, AND HOW, WHAT IS PROJECT CORNERSTONE? IT'S OUR OPPORTUNITY TO MODIFY THE CORE FINANCIAL AND ADMINISTRATIVE ASSISTANTS SYSTE THROUGH THE IMPLEMENTATION FOR AN INTEGRATED ERP PLATFORM, WIT OUR PROJECT HERE WE WILL HAVE PROCESSES AND REPLACE THEM WITH MODERN SYSTEMS AND MORE EFFICIENT PROCESSES.
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THE LEGACY SYSTEMS HAVE BECOME OUTDATED AND HARD TO SUPPORT.CREATING PURCHASE ORDERS THAT WAS CREATED BY AN EMPLOYEE THAT RETIRED THAT IT TOOL WAS CREATE BY SOMEONE I COULDN'T TELL YOU
WHEN THAT PERSON CREATED THAT. >> AS AN OLDER ACCESS DATABASE.
>> IT IS. OLDER AND HOMEGROWN SYSTEMS ARE MORE VULNERABLE TO OUR EXISTING SYSTEM DOES NOT THERE IS A LOT OF MANUAL ENTRY, BEING MADE FRO ONE DEPARTMENT THE FINANCE DEPARTMENT BACK AND THEN FINALL BETTER ACCESS TO OUR DATA JUST MEANS BETTER REPORTING FOR DECISION-MAKERS SUCH AS YOURSELF . HOWEVER HE GOING TO MEASURE THE SUCCESS? BY REDUCED MANUAL WORK AND REDUCE DIP LOCATE OF SYSTEMS, IMPROVE FINANCIAL TRACKING, TRANSPARENCY, REPORTING, CAPABILITIES, HIGHER CONFIDENCE IN THE DATA THAT WE PASS OUT, BETTER STEWARDSHIP OF TAXPAYER DOLLARS IN TERMS OF STATUS, SINCE WE'VE LAST PRESENTED ON THIS WE HAVE HIRED OUR PROJECT MANAGER, HE STARTED ABOUT A MONTH AGO WE HAVE SELECTED OUR ERP SYSTEM IN WE WISH TO GO WIT WORKDAY. WE WOULD BE BUYING THAT THROUGH IN OMNIA COOPERATIVE. ON THERE, I AM BREAK IS A LICENSED RESELLER OF WORKDAY. AS WE MOVE THROUGH, YOU MIGHT MOVE THROUGH AN IRON BREAK CONTRACT, THAT WOULD BE OUR WORKDAY CONTRACT. WE ALSO WANT TO GO WITH YOU CAN CHOOSE THAT SAME COMPANY TO DO THE IMPLEMENTATION, OR YOU COUL CHOOSE SOME KIND OF AUTHORIZED VENDOR TO DO THE IMPLEMENTATION.
WE ALSO WANT TO GO DIRECTLY WIT WORKDAY.
IT WILL BE IMPROVED BY ONE BACK TO PAT OR ONE BROOKE TO CHUCK, IT IS ONE GROUP TO HOLD ACCOUNTABLE AT WORKDAY.
WHAT IS INCLUDED WITH THIS, SORRY, YOU CAN SEE THE FONTS OKAY I GUESS. THERE ARE SEVERAL HR RELATED AN FINANCE RELATED MODULES HERE AN I'M HAPPY TO GO THROUGH THESE ONE BY ONE IF YOU WANT, BUT ESSENTIALLY I WILL GO HIGH-LEVE FIRST A MENTAL ME IF YOU WANT T GET INTO WEED SPIRIT HUMAN CAPITAL MANAGEMENT, WE DON'T HAVE PHYSICIAN TRACKING TODAY.
I THINK THAT COUNSELOR WORRELL HAD ME RUN A REPORT FOR VACANT POSITIONS AND THEY GAVE A REALL WEIRD ANSWER LIKE WE GO OUT AND ASKED DEPARTMENT HEADS, THERE I NO REPORT THAT SHOWS VACANT POSITIONS, WE DON'T TRACK VACAN POSITIONS VERY ARE SYSTEM DOESN'T DO THAT. WE HAVE INTEGRATIONS HERE FOR BENEFITS, FOR PAYROLL PROCESSING , FOR RECRUITING TALENT OPTIMIZATION. I'M GOING TO SKIP IF YOU AND KEEP TALKING ABOUT SOME OF THE HR RELATED ONES, TIME TRACKING WHETHER WE ARE TALKING ABOUT TH ACTUAL TIMESHEET FUNCTION AND THEN THAT WORKFLOWS FOR APPROVA IN THEN TRACKING TIME ACCORDING TO WHICH THEY IS WORKING ON. ONE WHERE ESSENTIALLY TODAY A LOT OF THESE THINGS ARE DONE BY EITHER SIDE EXCEL SPREADSHEETS E-MAIL, THINGS LIKE THAT, BUT THIS GETS ALL OF OUR HR PAYROLL NEEDS INTO ONE SYSTEM. GOING BACK THROUGH THE LIST, IT IS FUNCTIONALLY RIGHT NOW, LET WE HAVE IN AN INTIMATION ARE CENTRAL SQUARE SIMPLY FOR REPORTING PURPOSES, YOU CAN'T D ANALYTICS IN THERE, IT'S JUST ONCE YOU'VE CHOSEN A NUMBER, GO PUT IT IN THERE, BUT IT DOESN'T HELP YOU GET TO THE RIGHT NUMBER . THE EXPENSES MODULE, SECOND FRO THE BOTTOM IS THAT LIKE IN EMPLOYEE EXPENSE REPORTING, SO TRAVEL REIMBURSEMENTS AND THING LIKE THAT AND THEN PROCUREMENT, THIS IS WHAT WE WERE JOKING ABOUT A MINUTE AGO, ONE OF OUR APPS NOW THAT WE USE FOR A PURCHASING SYSTEM, WAS BUILT
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MICROSOFT ACCESS DATABASE TYPE OF SYSTEM.I'M NOT SURE HOW LONG BEFORE THAT.
THESE ARE ALL THE MODULES. THERE IS 12 TOTAL I THINK IN TOTAL THERE IS ABOUT ALMOST TWICE AS MANY AS WE COULD HAVE SELECTED. I WILL MENTION THE PAYROLL, THE INTERESTING ONE. WE WERE KIND OF IFFY GOING INTO THIS WEATHER WE WOULD STICK WIT ATP OR TRANSITION TO WORKDAY.
ATP IS MAKING CHANGES TO THEIR SYSTEM NEXT YEAR.
FOR THE SYSTEMS ANNUAL LICENSING , IT'S A CHANCE FOR US, TIMING CONSIDERATIONS IN TERMS OF WHEN THEY WILL NO LONGER SUPPORT THAT PROJECT AND WHEN W NEED TO BE WORRIED.
SWITCHING TO THE NEXT SLIDE HER ON ONE TIME COSTS, THE PROPOSED CONTRACT FROM WORKDAY AND IMPLEMENTATION IS 1.879 MILLION SO I RENTED IT TO 1.9 MILLION HERE.
THERE ARE ESSENTIALLY WORKDAY I READY TO GO KEEP SIGNING THE CONTRACT. LET'S SAY HYPOTHETICALLY WE TEL THEM TO GO, BUT WE ARE NOT OUT OF OUR OLD SYSTEMS ON DAY ONE.
THE OLD SYSTEM AND THE NEW SYSTEM.
ALTHOUGH IT'S YEAR, IT DOESN'T MAP WELL WITH THE CALENDAR YEAR THE LAST SIX YEARS OF THIS YEAR AND BE THE FIRST SIX MONTHS OF NEXT YEAR, WE WILL HAVE DUPLICATE LICENSE FOR THAT PERIOD, AND THAT IS ABOUT $300,000.
THERE MAY BE OTHER COSTS THAT W ARE NOT AWARE OF YET, AND THAT REALLY COMES DOWN TO AS WE GET INTO THE WEEDS AND START TO DO SOME OF THESE MAJOR CONVERSIONS FROM OUR OLD SYSTEM TO OUR NEW SYSTEM, DO WE NEED TO TAKE A SWAT TEAM APPROACH AND BRING IN A HANDFUL OF TEMP ACCOUNTANTS T MASSAGE OUR DATA.
>> IT READY TO GO INTO THE NEW SYSTEM X PAYROLL DATA IS ONE WHERE I'M NOT SURE AT THIS POIN HOW TO GET OUR DATA OUT OF THE PAYROLL. I WON'T KNOW UNTIL WE GET THERE.
THAT KNOWN COSTLESS POINT IN TIME ARE THOUGHT THAT TOO POINT TO MILLION. FROM THE GENERAL FUND, AND THEN TALKING THROUGH UTILITIES, THEI FAIR SHARE OF THE ABOVE NUMBERS WE ARE REPLACING THEIR ACCOUNTING SYSTEM AS WELL AS PART OF THIS AND SO I WOULD HAV AN AVAILABLE BUDGET TO .35 TO COVER KNOWN COSTS. THERE MIGHT BE MORE COSTS, AT THIS POINT I CANNOT GUARANTEE THAT I WON'T BE BACK EVER ASKIN FOR SOME MORE FUNDING, BUT RIGH NOW I NEED TO POINT TO MILLION AND I HAVE $150,000 BUFFER FOR OTHER COSTS.
THERE IS A LOT OF NUMBERS IN THIS NEXT SLIDE, BUT I REALLY LIKE THIS ONE. THIS LOOKS AT THE ONGOING LICENSING COSTS, SO EVERYTHING IF YOU SEE THAT RED CIRCLE OR THE RED OVAL UP THERE, THE COLUMNS TO THE LEFT OF THAT WHA WE ARE CURRENTLY PAY FOR A. WE CURRENTLY PAY FOR ADP, FOR PAYROLL, FOR THE UTILITIES DEPARTMENT.
IT IS TECHNICALLY THE NAME OF THE COMPANY THE BOND BANK WHICH IS OPERATED OUT OF MY OFFICE USES QUICKBOOKS AS WELL SO THES ARE KNOWN LICENSING COST TODAY. YOU CAN KIND OF SEE THEY RANGE FROM THE 2026 ESTIMATE IS 295,000, BUT THEN GROWING TO
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345,000 OVER THE NEXT TEN YEARS. WORKDAYS TOTAL, SO WHAT I CIRCLED IN BLUE THEIR COSTS, AN THEY BREAK IT DOWN THEIR ONGOIN COST INTO TWO BUCKETS COME AT THAT LICENSE, PLUS TRAINING.A LOT OF THE TRAINING IS FRONTLOADED IN THEIR FIRST YEAR IN THEN THERE SOME ONGOING TRAINING EACH YEAR FUNDED AFTER THAT. ESSENTIALLY WE ARE LOOKING AT ABOUT $30,000 A YEAR MORE FOR THIS NEWER ROBUST SYSTEM WITH A LOT MORE FEATURES THAN WHAT WE WERE GETTING OUT OF THE FIVE SYSTEMS WE WERE PAYING FOR AND THE PAST.
AGAIN, THE PALOU IS THE TOTAL COST.
THE LAST COLUMN REPRESENTS THE DIFFERENCES, WHAT'S THE DIFFERENCE BETWEEN THE NEW TOTA IN THE.
PLANE FOR LICENSES FOR THE OLD SYSTEMS AND THAT NEW SYSTEM, BU THEN AFTER THAT, STARTING AND 2028 YOU HAVE, WHERE ESSENTIALL PAYING $27,000 WERE FOR THIS MORE ROBUST SYSTEM VERSUS A TEN YEAR CONTRACT. WHAT IS BEING PROPOSED IS TEN YEAR CONTRACT, BUT I WOULD SEE THIS AS A SOLUTION THAT SHOULD LAST FOR CITY AT LEAST 15 YEARS MAYBE 20, MAYBE LONGER THAN THA GREAT IT'S A VERY NEW AND MODER SYSTEM, I DON'T THINK WE WILL HAVE TO PAY FOR LICENSING COSTS AFTER TEN YEARS, BUT I THINK IT IS MONEY WELL SPENT. LET ME GO TO THE LAST SLIDE HERE , AND THAT IS JUST WHAT I SEE AS THE NEXT STEPS, SO NEXT WEEK AT COUNCIL I'M ASKING FOR THE CREATION OF THE ERP IMPLEMENTATION FUND. I FLIRTED THAT DRAFT, I DO, THI IS MEANT TO BE A ONE TIME FUND ONCE THE IMPLEMENTATION IS DONE THERE WOULD BE THREE OR REQUEST OF COUNSEL, THE NEW FUND, THE TRANSFER OF $2 MILLION FROM THE GENERAL FUND TO THIS FUND AND THEN THE APPROPRIATION OF THIS $2 MILLION.
THEN ESSENTIALLY, ONCE COUNSEL IS OKAY WITH THAT, THAT NEXT STEP WILL BE PW FOR REVIEW AND APPROVAL OF THAT WORKDAY IRON BRICK CONTRACT. WE WILL GET STARTED RIGHT AWAY.
WE POVERTY STARTED ON OUR END, AND WE HAVE BEEN ANTICIPATED TH
OF NEXT SUMMER. >> QUESTIONS FOR ZACH? COUNSELOR AASEN PERKY I'M JUST ASKING THIS BECAUSE SOME NICE PEOPLE ASK THESE QUESTIONS, YOU'RE LOOKING AT THE MODULES HERE, YOU MENTIONED ADP AS ONE SOME LARGER PRIVATE COMPANIES WILL USE WORKDAY, BUT THEN FOR WHATEVER REASON, KEEP SOME OTHE PLATFORMS AND THE REASONING THE WILL SAY IS THE DIFFERENCE BETWEEN THIS IS THE BEST AT DOING THIS ONE THING, WHETHER I IS THE LINE FOR ENTERING WORKER OR FOR CHRONOS FOR TIME TRACKING . THEY WILL HAVE DIFFERENT CONTRACTS. YOU ARE NOT GOING TO COME BACK TO US AND SAY HEY, WE ARE HAPPY WITH THIS, BUT THIS ONE PLATFOR IS REALLY GOOD AT THIS ONE THING , WE NEED TO ADD THIS ON
TOP OF THERE. >> YOU'RE EXACTLY RIGHT.
ONE OF THE THINGS WORKDAY PRIDE HIMSELF ON IS THEIR ABILITY TO KINDA BE AGNOSTIC ON SOME OF THESE MODULES AND JUST LIKE YOU ARE SAYING, IF YOU ARE HAPPY WITH ADP, THEY ARE SET UP TO WITH OTHER STATE OF THE MOP ART MODELS LIKE THAT.
WE WERE PAYING SO MUCH FOR THIS CONTRACT BECAUSE WE HAVE NOT MANAGED IT VERY WELL OVER THE YEARS IN IT WAS JUST SUCH TO AUTO RENEW YEAR AFTER YEAR AFTE YEAR WITH AN ADJUSTMENT THAT WA
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NEVER NEGOTIATED. I THINK THERE'S ANY ONE OF THOS SYSTEMS THAT WE ARE SO TIED TO TODAY THAT WE WOULD REALLY WANT TO STICK WITH. WE ARE GETTING BETTER AT ADP.IT WAS NOT INITIALLY IMPLEMENTE VERY WELL, BUT AGAIN JUST BECAUSE OF WHAT WE'RE PAYING FO ITS, WE LIKE THE IDEA OF SWITCHING OVER TO WORKDAY. THE ONLY MAJOR SYSTEM THAT IS NOT INCLUDED HERE IS THE CITIES CITY WORKS CONTRACT SYSTEM WHIC IS MORE OF A JOB ORDER MANAGEMENT IN TERMS OF THIS ASSET NEEDS THIS MAINTENANCE PAGE OR PUTTING IN THE WORK ORDER FOR THA. I DON'T KNOW THAT WORKDAY HAS A GOOD ANSWER TO THAT TOOL. NOR HAVE WE DECIDED WHETHER WE WANT TO STICK WITH IT OR NOT. IF WE CHANGE OUR MIND LET'S PUT
ADP BACK. >> IF YOU LIKE, IT'S A LITTLE BIT BETTER WE'RE NOT GOING TO GRAB ANOTHER CONTRACT FOR ONE O THESE OTHER PLATFORMS JUST FOR THAT REASON.
>> IT'S FUNNY BECAUSE SOME OF THESE THINGS, THERE MIGHT BE SOMETHING THAT IS MORE STATE-OF-THE-ART MARGINALLY BETTER, BUT FOR SOME OF THESE THINGS, WE ARE GOING FROM PAPER OR EXCEL TO A SYSTEM THAT DOES IT, SO I THINK JUST HAVING THIS
TOOL WILL KNOCK OUR SOCKS OFF. >> ONE THING I LIKE ABOUT ADP I KNOWN FOR SECURE FOR PEOPLE'S INFORMATION WHICH IS REALLY
IMPORTANT. >> COUNSELOR WORRELL.
>> I WANT TO QUICKLY PASS ON KUDOS TO YOUR TEAM AND THIS IS GREAT, I APPRECIATE THE UPDATE, I THINK THIS IS A SOLID PLAN AN I SAID THIS BEFORE, BUT I ASKED SOME OF OUR CONSULTANTS THAT I'VE WORKED WITH FOR EIGHT YEAR AND YEARS, AND I TRUST AND THEY SAID THIS IS A GOOD THING, A GOOD TEAM TO IMPLEMENT IT SO I KNOW IT WON'T GO SMOOTHLY, AND WISH YOU LUCK, BUT THANK YOU FO BEING SO ORGANIZED AND PRESENTING A GREAT PLAN, I THIN
WE NEED IT. >> I APPRECIATE THAT.
IT WILL BE A LARGE LIFT, YES, WORKDAY WILL BE DOING A LOT OF WORK WITH THIS IMPLEMENTATION, BUT THE FINANCE DEPARTMENT, THE HR DEPARTMENT, THE IT DEPARTMENT , IT WILL BE A HEAVY
LIFT FOR ALL OF OUR TEAMS. >> I ECHO EVERYTHING SAID, AND WANT TO GIVE YOU THE OPPORTUNIT TO LET ME SIT IN THEIR MEETINGS
AND BE A PART OF THE DISCUSSION. >> THROUGH THE PROCESS.
I LEARNED A LOT IN I JUST WANT TO WISH YOU ALL THE BEST WHEN I HAPPENS. I AND EXCITED TO SEE, ONE OF TH THINGS I'M MOST EXCITED TO SEE IS THE AMOUNT OF TIME SAVINGS AND THE I DON'T KNOW WHAT THE WORD IS I WANT TO USE, BECOMING MORE EFFICIENT AND NOT WASTING HOURS OF THE DAY DOING PAPER AN PENCIL, I'M LOOKING FORWARD TO BACK.
>> I APPRECIATE YOUR SUPPORT AN TWO, YOU ARE EXACTLY RIGHT SCUM AT THE SAVINGS ARE THE COSTS I HAVE SHOWN HERE DON'T EVEN CONSIDER THE TIME-SAVING SHIPS, WE WILL HAVE PEOPLE, ESPECIALLY IN THE FINANCE DEPARTMENT TO SPEND HOURS A WEEK ON TASK TODA THAT IN THE NEW ONCE IMPLEMENTED , YOU SPEND 20 HOURS A WEEK MANUALLY IMPLEMENTING IT OR MANUALLY KEEPING THIS IN, THAT IS GOING TO BECOME A FIVE-MINUTE JOB GOING GOING FORWARD, SO FOR US IT'S AN OPPORTUNITY.
WHERE CAN WE STEP UP AT FINANCE DEPARTMENTS, WHERE ARE THE BLIN SPOTS WHERE WE COULD DO A BETTE JOB ON RISK MANAGEMENT OR LOOKING AT PURCHASES BEFORE THEIR MATE AS OPPOSED TO AFTER THEY ARE MADE. I THINK THERE'S A LOT OF OPPORTUNITY TO STEP UP OUR GAME WITH A BETTER SYSTEM.
>> THERE MAY BE THERE AS A MODULE THEY HAVE THE CONTRACT THAT ACTUAL INFORMATION. THANK YOU.
>> THANKS. I WAS HAVING A CONVERSATION TODAY WITH THE COUNTY COMMISSIONER WHO HAD BEEN A LON TIME IN THE INDUSTRY IN IS THE PRESIDENT OF THE BOARD OF COMMISSIONERS FOR ONE OF THE FASTEST GROWING COUNTIES OUTSID OF MALTING CO. AND HE SAID SOMETHING THAT STUCK WITH ME, W SHOULDN'T BE AFRAID OF PROPERTY TAX REFORM.
WHY? BECAUSE JUST LIKE GOVERNMENT
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DANIELS DID WITH STATE GOVERNMENTS, IT WILL PUSH US TO BECOME MORE AND MORE EFFICIENT AND THIS IS A GREAT FIRST STEP.I'M ACTUALLY SUPPORTIVE OF THIS ERP IMPLEMENTATION FRIEND.
THINK IT'S A VERY TRANSPARENT WAY FOR US FROM THE COUNCIL STANDPOINT TO BE ABLE TO DISTRACT THE EXPENDITURES VERSUS . IN INDIVIDUAL BUDGET SO I APPRECIATE THAT. I DO HAVE ONE IMPORTANT QUESTION . MY QUESTION ORIGINALLY, WITHOUT SEEING THE SYSTEMS THAT WE'RE GOING TO BE REPLACED IS HOW IS THE PARTS FIT INTO THIS. AND, BECAUSE OF THE LACK OF REPORTING AND PROVIDING FINANCIAL REPORTING FOR MANAGERIAL PURPOSE LIKE A BUSINESS WOODS, THEY HAD TO IMPLEMENT QUICKBOOKS. WHAT IS THE CONVERSATION LIKE WITH THE DIRECTOR? ARE THEY STILL GOING TO BE ABLE TO GET BECAUSE OF THE COST RECOVERY MANDATES, RELATED TO THE COMMUNITY CENTER FUND 109, ET CETERA, ARE THEY GOING TO BE ABLE TO GET THE REPORTING OUT O THIS THEY NEED AT THE COMMUNITY
CENTER? >> GREAT QUESTION, AND YOU ARE SPOT ON. THEY DO USE SECONDARY SYSTEM.
>> THEY HAVE TO PAY FOR A SECONDARY BOOKKEEPER EVEN.
>> JUST BECAUSE OF THE INTERACTION WITH THE CURRENT SYSTEM IS SO SLOW, THEY COULD NOT GET THAT REAL-TIME REVENUE FEEDBACK OF HOW THINGS ARE TRENDING MORE QUICKLY ENOUGH.
RIGHT NOW THEY ARE COMPLETELY O BOARD WITH USING THIS NEW ACCOUNTING SYSTEM. WHAT WILL BE SLIGHTLY DIFFERENT FOR THEM COMPARED TO OTHER DEPARTMENTS IS THAT THEIR EMPLOYEES ARE NOT CITY EMPLOYEE IN WE WILL NOT BE MIGRATING THE TO WORKDAY FOR PAYROLL PURPOSES. THEY WILL CONTINUE TO USE THEIR CURRENT PAYROLL TOOL MAYBE AT SOME POINT ON THE ROAD THEY WIL MIGRATE OVER BUT FOR NOW, THEY ARE CAN PLAY LEAD DIFFERENT RULES ABOUT THEIR LEAVE TIME AN ALL OF THOSE THINGS THEY DIDN'T MAKE SENSE FOR US TO TAKE THAT ON AT THE SAME TIME.
THEY WILL BE USING WORKDAY AND GETTING.
>> THE MODULES JUST THAT REALLY REPORTING THE USE ADP TO COME ABOUT AS SEPARATE TECHNICALLY MUNICIPAL CORPORATION THEY HAVE THEY'RE OWN IF YOU USE ADP AS WELL, IT IS THE SECOND. UKG FOR SOME OTHER PURPOSES.
IN SOME INSTANCES, HE THEY MAY BE FIREWALL OFF BECAUSE -- -- THERE BE DIFFERENT METHODS OF ACCOUNTING OR JUST COMPLETELY DIFFERENT BUSINESS UNITS. BUT THEY WILL BE ABLE TO USE THE SYSTEM AND DO THE TYPE OF REPORTING THAT THEY CURRENTLY DO
>> , THE CONTROLLER'S OFFICE IS WHERE.
SO I JUST WANTED TO MAKE SURE THAT THEY WILL HAVE THE TOOLS NEEDED TO MAKE BUSINESS DECISIONS THAT THEY NEED TO
MAKE, RELATED TO THE CENTER. >> WE'RE TRYING TO BE AS HOLISTIC IN THIS -- UTILITIES, BOND LINK ARE SOME OF THOSE THAT ARE OFTEN NOT QUITE ALIGNED WITH THE GENERAL FUND IN THE WAY WE OPERATE THE GENERAL FUND. WE ARE TRYING TO INCLUDE ALL OF
THEM. >> THAT IS MY ONLY QUESTION.
ANY OTHER QUESTIONS? SEEING NONE, IS THERE A MOTION
>> WE WILL ADJOU
* This transcript was compiled from uncorrected Closed Captioning.